Assistant, Administrative

Sonae Sierra is an international retail real estate company dedicated to delivering solutions to meet our client's ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.

We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of retail real estate.

We are currently looking for a new member for the Local Back Office team to join us in the position of Assistant, Administrative.

Working Place: Dusseldorf Offices

Requirements:

• Capable to read and understand contractual data with specific legal wording

• Available for a 12-month contract

• Fluent English and German

• Knowledge in property management, mainly tenant accounts administration

• Proficient in MS Office (particularly Excel and Word) and SAP

• Accurate and organized

• Strong analytical skills

• Open and friendly manner with the focus on the goals to be achieved, mainly when talking to tenants

Responsibilities

• Issuing of invoices for periodic (rents, service charges contributions, indexation) or ah-hoc contractual obligations (service charges settlements, fit-out contributions, recharges) under consideration of additional supporting documents if applicable for specific claims.
• Contact for tenants for collecting overdue invoice amounts (rent, service charges) and providing details on overdue balances
• Sending dunning letters for overdue payments
• Supporting the legal & property management departments with information on customer accounts of tenants, to related guarantees and other necessary details for legal actions
• Analysis of overdue balances on tenant accounts and the setup of reports, providing insight on specific collection hurdles
• Reading & interpreting lease agreements and entering of the relevant contract details in the contract management transaction in SAP Real Estate (as customized for each client)
• Upload and maintain lease warranties' information in SAP
• Produce rent-roll reports for the properties under management and clarify any questions raised by the recipients, mainly asset manager or interim parties

If this sounds like the kind of challenge you would enjoy, we'd love to hear from you!