Assistant City Clerk
Salary
$105,264.00 - $127,968.00 Annually
Location
200 H Street; Antioch, CA
Job Type
Full-time, Regular
Job Number
65700-26/10
Department
City Clerk
Opening Date
10/12/2026
Closing Date
10/30/2026 11:59 PM Pacific
Max Number of Applicants
200
Description
The City of Antioch is seeking a detail-oriented, highly organized, and service-driven professional to join the City Clerk's Office as Assistant City Clerk. This position plays a vital role in supporting the City Council, City Clerk, boards and commissions, and the public through the administration of municipal meetings, official records, elections coordination, regulatory filings, public notices, and records management. The ideal candidate demonstrates sound judgment, strong communication skills, a commitment to transparency and public service, and the ability to manage sensitive matters and competing deadlines with accuracy and professionalism. This is a municipal City Clerk's Office position serving the City of Antioch, not a County Clerk or County Clerk-Recorder position. The role focuses on city government operations, including City Council proceedings, municipal records, local boards and commissions, and coordination of city-related election processes in accordance with applicable California law.
Additional recruitment information: This position will be posted through October 30, 2026, or until 200 applications are received, applicants interested in the position are strongly encouraged to apply as soon as possible. Please note the tentative outline for this recruitment process: Job posting will run through October 30, 2026, or until 200 applications are received. After the application screening process, applicants meeting the qualifications will be invited to the written examination, date and exam details TBD. Those with a passing score will be invited to the in-person interview process.
SUMMARY DESCRIPTION
Under direction, performs a full range of professional, supervisory, and administrative work in support of the daily operations and administration of the City Clerk's Office. Maintains official City records and performs records management functions. Oversees the preparation of City Council meeting agendas and packets. Organizes City elections and coordinates elections with the County; and provides information to the public, City staff, and City officials related to the function, policies, and procedures of the City Clerk's Office.
DISTINGUISHING CHARACTERISTICS
The Assistant City Clerk is an advanced and specialized level classification. This class specification assists the City Clerk in the day-to-day functions and management of the department; and performs other related work. The Assistant City Clerk is distinguished from the Deputy City Clerk by the performance of the full range of duties including technical and functional guidance of assigned staff. Distinctions from the Deputy City Clerk role include supervising, overseeing, and training subordinate staff.
Examples of Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Typical Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of the functions, programs, and operations of a City Clerk's Office.
Functions of public agencies including the role of an elected Council and appointed boards and commissions.
Organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
Modern principles, practices, and techniques of municipal records management.
Election processes.
Office management principles, methods, and procedures.
Principles and procedures of record keeping and filing.
Pertinent federal, state, and local laws, codes, and regulations including the Brown Act, Political Reform Act, FPPC regulations, and those governing the maintenance of records by a public agency.
Principles and practices of municipal budget preparation and administration.
Research procedures used in searching of public records.
Principles and practices of fiscal, statistical, and administrative research and report preparation.
Principles of business letter writing and report preparation.
Modern office procedures, methods, and equipment including computers and related software applications such as word processing, spreadsheets, and databases.
English usage, spelling, grammar, and punctuation.
Customer service and public relations methods and techniques.
Methods and techniques of supervision and training.
Ability to:
Perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Clerk's Office with only occasional instruction or assistance.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply general and specific administrative and departmental policies and procedures.
Interpret and apply applicable federal, state, and local laws, codes, and regulations.
Take responsibility for and exercise good judgment in recognizing the scope of authority to be exercised in the capacity of a deputy to a public officer.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Participate in researching, compiling, analyzing, and interpreting data.
Prepare clear, accurate and concise records and reports.
Independently prepare correspondence and memoranda.
Provide information and organize material in compliance with laws, regulations and policy.
Work cooperatively with other departments, City officials, and outside agencies.
Establish, organize, and maintain a variety of specialized files and records.
Implement and maintain filing systems and records management systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Plan and organize work to meet changing priorities and deadlines.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility.
Exercise good judgment and maintain confidentiality relative to critical and sensitive information, records, and reports.
Utilize public relations techniques in responding to inquiries and complaints.
Maintain confidentiality of information.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Supervise, train, and motivate department staff.
Education and Experience Guidelines
Education/Training:
Experience:
License/Certificates:
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
FLSA: Exempt
October 2023
This class specification identifies the essential functions typically assigned to positions in this class. Other duties not described may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably related to an employee's position and qualifications. Other duties outside of an individual's skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.
Supplemental Information
EEO/ADA: The City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-779-7020 or HR@antiochca.gov prior to the final filing date.
BENEFITS:
01
Applicant Acknowledgment: I understand the City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. The City of Antioch prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of Antioch are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics. Consistent with the Americans with Disabilities Act (ADA) and [insert state civil rights law], it is the policy of the City of Antioch to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for COA. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact Human Resources at 925-779-7020, or via email at HR@AntiochCA.gov.
02
Applicant Acknowledgement: I understand the primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
03
Applicant Acknowledgement: I understand the work is performed primarily in a standard office setting, with some travel to different sites; incumbents must be willing to work extended hours including evenings and may be required to travel outside City boundaries to attend meetings. Must be willing to attend meetings, seminars, and workshops outside of normal working hours. May be required to work weekends.
04
Do you possess a minimum of a bachelor's degree or masters degree (desired not required) from an accredited college and university with major coursework in political science, public administration, or related field.
05
If you answered no to either possessing a bachelors or masters degree but have a high school diploma/GED equivalent to completion of the twelfth grade, please indicate your full-time or equivalent years of responsible professional level experience equivalent to the City of Antioch Deputy City Clerk classification (application must reflect this work experience).
06
Please indicate your full-time or equivalent years of supervisory experience (application must reflect this work experience).
07
Please indicate your full-time or equivalent years of increasingly responsible administrative, secretarial, and clerical support experience involving a high level of public contact (application must reflect this work experience).
08
Applicant Acknowledgement: I understand that this position requires the possession and maintenance of a valid California drivers license by the time of appointment.
09
Do you possess certification through the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) (desired).
10
Please describe your experience working in a City Clerks Office, municipal government, public agency, or a similarly regulated administrative environment. Include the types of responsibilities you performed, your level of independence, and the officials, departments, or agencies with whom you regularly worked. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
11
Please describe your experience preparing, reviewing, finalizing, publishing, or distributing agendas and agenda packets for City Council meetings, boards, commissions, or other public bodies. Explain the steps you take to verify completeness, accuracy, proper notice, and timely distribution. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
12
Please describe your experience preparing and finalizing meeting minutes or maintaining official records of public proceedings. What procedures do you use to ensure that motions, votes, decisions, and other official actions are accurately documented? Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
13
Please describe your knowledge or experience applying the Ralph M. Brown Act or comparable open meeting laws. Explain how you would verify that meeting agendas and public hearing notices satisfy applicable posting, publication, and timing requirements. If you have encountered a potential compliance issue, describe how you addressed it. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
14
Please describe your experience with Fair Political Practices Commission (FPPC) both Conflict of Interest and Campaign filings. Share how you would ensure compliance with the filing deadlines and reporting expectations. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
15
Please describe your experience assisting with municipal elections, candidate nomination documents, campaign filings, ballot measures, or coordination with a county elections office. If you have not directly administered an election, explain your understanding of the major steps and controls necessary to support a compliant election process. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
16
Please describe your experience supervising, training, coaching, or evaluating staff. Include an example of how you addressed a performance concern, recurring errors, or missed deadlines while maintaining accountability and supporting employee development. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
17
Please describe your experience assisting with budget preparation, expenditure monitoring, revenue projections, budget requests, or administrative resource planning. Explain how you monitor expenditures, identify variances, and communicate potential budget concerns. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
18
Please describe your experience with public agency records management, public records requests, records retention schedules, document preservation, and authorized destruction of records. What steps would you take if you discovered that records scheduled for destruction might be subject to a pending request, investigation, or litigation hold? Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
19
Please describe your experience with California Public Records Act request management, explain how you monitor compliance with the Act. Please indicate the employer where this work was performed and when, failure to include may result in an incomplete application.
Required Question
Employer City of Antioch
Address P. O. Box 5007
Antioch, California, 94531
Phone (925) 779-7020
| Location | Antioch, CA |
| Salary | $105,264–$127,968 Per Year |
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