Assistant City Secretary

Assistant City Secretary

Salary

$27.01 - $35.12 Hourly

Location

Denton, TX

Job Type

Full-Time

Job Number

26-00406

Department

City Managers Office/Council

Division

City Secretary Administration

Opening Date

11/09/2026

Closing Date

11/24/2026 11:59 PM Central

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Summary

This requisition expires on November 24, 2026, but may close earlier if the position is filled prior to the expiration date.

Responsible for assisting the City Secretary, City Management, and the City Council by providing highly responsible support and professional, effective and efficient public service assistance to the general public.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Provide principal technical and advanced support to the City Secretary and Deputy City Secretary involving administrative detail, discretionary decision-making, and specialized knowledge, with limited supervision, which will require the person to have frequent contact with the Mayor, Council Members, and Board/Commission/Committee Members.
• Provide administrative support to the City Secretary and Deputy City Secretary; attend City Council meetings as needed and assist in the drafting of official minutes of the proceedings.
• Provide technical support for the Legistar agenda program; coordinate implementation of Legistar with Board, Commission and Council Committee staff liaisons and end users; assist users with problem resolution.
• Administer the board/commission appointment process, including attendance tracking, maintaining updated lists of individual appointments as well as resignations; coordinator new member training and administering oaths of office to new board members in absence of City Secretary and Deputy City Secretary.
• Serve as a resource to Board and Commission members and staff liaisons on the Texas Open Meetings Act requirements and parliamentary procedural issues.
• Coordinate and review information and materials necessary for City Council agenda packets.
• Coordinate the execution and return of all ordinances, resolutions, contracts and agreements approved by the City Council.
• Administer indexing and retrieval of official city documents and records; coordinate the document imaging of City records through the LaserFiche Imaging System.
• Update and maintain all original City ordinances, resolutions, contracts, agreements, City Council minutes, and other related official documents.
• Provide secondary support for the City Secretary in documentation preparation agenda item management specific to municipal elections.
• Coordinate response in resolving citizen complaints and concerns; routinely provide assistance to other departments, citizens, and City Council members with requests for information; as needed, assist the Deputy City Secretary with Open Records requests, perform research, and prepare reports.
• Independently produce documents such as letters, reports, memos, and agendas; proofread and correct documents.
• Participate and provide input into the annual budgeting process.
• Maintain a thorough working knowledge of laws, policies and procedures relative to processing official publication of notices and ordinances and posting of appropriate meetings in accordance with the Texas Open Meetings Act, Public Information Act, elections, open records, municipal operations, board/commission legislation, City Code of Ordinances, Council Rules of Procedure and City Charter.
• Serve as a Notary Public; notarize a variety of documents related to legal matters as needed.
• Independently manage and edit the City Secretary website relative to posting agendas and backup materials plus basic content.
• Provide administrative support to specific to the Records Management Program for the City.
• Assists with City-related purchases such as subscriptions, office supplies, etc.
• Organizes travel and related logistics such as lodging, registration, etc.
• Attest documents approved by the City Council such as ordinances, resolutions, contracts, etc. as well as plats and plans approved by the Planning and Zoning Commission, in the absence of the City Secretary and Deputy City Secretary.

SUPERVISORY/BUDGET RESPONSIBILITIES

• None.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• High School diploma or equivalent; and,
• Five (5) years' experience in office administration, or related field; and,
• Must have or obtain a Texas Registered Municipal Clerk certification within three (3) years of employment;

REQUIRED SKILLS/ABILITIES

An individual must be able to perform each essential duty satisfactorily. The list below represents the knowledge, skill, and/or ability to perform this job successfully:

• Knowledge of applicable Federal, State, and Local Government laws, ordinances, and regulations.
• Skill in basic problem solving; identifying problems and reviewing related information to develop, evaluate options, and implement solutions.
• Skill at the beginner level, working with applicable Microsoft Office 365 products, and other software systems to complete work.
• Skill in providing exceptional service to internal and external customers.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to handle records and complex situations of a confidential nature.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to work independently and/or with team environment while handling multiple tasks and changing priorities with attention to detail.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.

CONDITIONS OF EMPLOYMENT

• Must pass a drug test, criminal history background check, employment history verification, and social security number verification check.
• Must possess or obtain and maintain Texas Registered Municipal Clerk certification within three (3) years of employment

Environmental Factors and Conditions/Physical Requirements

SAFETY

• Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Safety Sensitive (Subject to random drug testing): No.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travel to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours, holidays, and weekends, as needed. Must be able to work overtime, as needed. Must attend regularly scheduled and special meetings.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

• Inclusion
• Collaboration
• Quality Service
• Strategic Focus
• Fiscal Responsibility

TOP TIER BENEFITS

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

EEO STATEMENT

The City of Denton is an equal opportunity employer. It is the policy of the City of Denton to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.

E-Verify:

The City of Denton participates in the federal E-Verify program in order to verify a new employees authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

The City of Denton maintains competitive benefit options. Details are available here.

01

Do you believe you meet the minimum qualifications as outlined in the job description?

• Yes
• No

02

This position requires working overtime outside of regular business hours as needed. Can you meet this requirement?

• Yes
• No

03

Check the boxes next to the systems/software in which you are proficient:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Legistar
• Laserfische
• Granicus
• None

04

How many years of paid, professional-level experience do you have in this field?

• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

05

Do you have a Texas Registered Municipal Clerk certification?

• Yes
• No

Required Question

Employer City of Denton

Address 601 E. Hickory Street

Suite B

Denton, Texas, 76205

Phone (940) 349-8340

Website http://www.cityofdenton.com