Assistant Coordinator of EMS Programs

About Dutchess Community College:

Located in the heart of New York's beautiful and historic mid-Hudson Valley, just 90 minutes north of New York City, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York, the largest comprehensive public higher education system in the country.

DCC's strategic direction is guided by four lenses through which we view our work: Students. Learning. Community. Growth. We are committed to respecting individuality, embracing diversity, being "student-ready," partnering with and serving our community inclusively. The College welcomes and seeks to grow pools of prospective employees who share and are anxious to support the institution's core values: Excellence. Collaboration. Engagement. Equity. Innovation.

Job Description:

This full-time position will assist the EMS Program Coordinator in overseeing the program responsibilities to meet Accreditation and NYS Requirements. This position is overseen by the EMS Programs Coordinator.

Responsibilities:

• Assist in maintaining NYS DOH Certification Course Sponsorship.

• Assist in maintaining the Policy and Procedure Manual

• Assist in maintaining the Student Program Handbook

• Assist in maintaining Affiliation Agreements for current Clinical sites

• Work with EMS Programs Coordinator to bring on new Clinical affiliates as needed

• Oversight and review of instructor and student files for all ALS and BLS classes

• Assist new Paramedic Instructors with course set-up, paperwork etc., as needed

• Interact with all students and faculty.

• Maintain and update skills competency book for paramedic students.

• Work with the Clinical Coordinator to:

• Create yearly lab course shell in Paramedic database and manage instructor access and approvals of all student work.

• Assist paramedic students in tracking skills in the database and counseling them on meeting completion goals and deadlines. Making time available by appointment during the day to assist the Paramedic and EMT students with lab skills that require one-on-one assistance.

• Maintain the lab records for the paramedic students each semester, providing the instructors with the lab grade in a timely manner to meet grade submission requirements.

• Print the end of year lab reports for Paramedic students to show 100% completion of requirements prior to NYS or NR exams and file all appropriate paperwork for accreditation.

• Assist with answering phones, providing general program information, helping with non-credit registration, and scheduling appointments for the Program Coordinator when the Program Assistant is unavailable.

• Track affective domain assessment for each class and each student in the Paramedic program. Counsel students as needed if any issues arise.

• Track catheter/needle usage from Paramedic and EMT labs and keep a record on file.

• Assist with purchase requisitions as needed for CPR cards, educational, and office supplies.

• Post checks for AHA instructor and provider cards to EMS revenue and educational supply accounts.

• Assist in developing and maintaining the scenarios utilized in the BLS Clinical, PAR midway and summary practical stations and Paramedic lab classes.

• Adequately staff and assist the Lab Coordinator with the set-up of the BLS Clinical Practical, Midway Practical and Summary Practical exams. Assist the BLS Assistant Coordinator as needed with the EMT exams.

• Assist with NYS Practical Exam or Paramedic Midway and Summary Practical Exam paperwork.

• Assist in maintaining curriculum consistency between courses.

• Assist EMS Program Coordinator with the review and update of extended course outlines for EMB and PAR as needed.

• Work with the EMS Program Coordinator to revise curriculum to meet National Education Standards and to pursue possible alternative formats in educational delivery methods.

• Review ALS and BLS course files at the end of each semester for accuracy. Follow up with faculty if items are missing.

• Assist the EMS Program Coordinator in writing the reports needed to maintain accreditation.

• Assist the EMS Program Coordinator and Program Assistant in researching information as needed for various reports required by the College, i.e. CTEA & Perkins etc.

• Attend and occasionally run instructor meetings.

• Work with instructors to resolve any differences or issues that arise.

• Assist with keeping all instructors updated on all new science. Work with the Lab Coordinator to keep instructors trained on lab equipment.

• Attend DC EMS Council Meetings as the alternate representative.

• Attend Hudson Valley Regional Training and Ed meetings as the alternative representative.

• Assist in preparation for and attendance at open house, recruitment initiatives, etc.

• Assist with finding staff for daytime labs and classes. Sub as adjunct faculty if not enough coverage to maintain NYS ratios of 6:1.

• Occasionally perform AHA skills tests during the course of your day, if an AHA instructor cannot be found.

• Assist the Assistant BLS Coordinator with NYS Course submissions for new classes beginning and end of course paperwork for all NYS courses, as well as late completion submissions as needed into NYS DOH portal. Assist with collecting and tracking agency verification forms for Paramedic/EMT original and refresher students.

• Assist with vouchering NYS for funds reimbursement.

• Assist with reference checks and interviews of new lab instructors and other new hires.

• Assist with supervising and evaluating the various lab instructors on staff. Working with instructors on instructor development as needed. Act as the back-up on Kronos approvals when Program Coordinator unavailable.

• Attend various meetings at the request of the EMS Programs Coordinator or when EMS Programs Coordinator is unavailable.

• Assist with budget preparation each year.

• Conduct spot-checks on the Paramedic students at the various hospitals in coordination with the EMS Programs Coordinator and Clinical Coordinator.

• Assist all other positions in the office, as needed, to meet project deadlines or other reporting deadlines.

• Learn the role of the EMS Program Coordinator to back up the position when needed.

• Back-up the AHA Coordinator as needed for card distribution or paperwork set-up for classes.

• Assist with coordinating joint MCI training drill days with Paramedic and EMT CIC's.

• Have the ability to substitute as adjunct faculty in the Paramedic Program in the evenings to cover last-minute call outs.

• Assist with recruitment and marketing of the programs.

• Assist with planning and running the annual EMS Connections Conference.

• Other duties as assigned.

Requirements:

• Paramedic with at least three years of field experience, five or more years preferred.
• Bachelor's Degree required.
• NYS Paramedic Instructor Coordinator Certificate (ALS CIC) with at least three years of teaching experience required.
• Instructor credentials for ACLS, PALS, PHTLS and AMLS highly recommended, but will train upon hiring.
• One-year supervisory experience a plus.
• Ability to use word processing, spreadsheets and databases a must.

Office Hours: Monday - Friday, 9:30am - 5:30pm

Additional Information:

Classification: Dutchess United Educators (DUE), Administrative

Salary: $64,243

All applicants are subject to a background check to include criminal, employment, and education.

Dutchess Community College is an AA/EOE employer. As part of the State University of New York (SUNY), in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

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