Assistant Event Coordinator

Plumas Pines Golf Resort is seeking to hire an Assistant Event Coordinator.

The Assistant Event Coordinator will support the planning, organization, and execution of private events, catering functions, and hospitality programming. This role works closely with the Hospitality Director and Executive Chef to ensure all event details are communicated effectively and executed to the highest standard.

The ideal candidate is highly organized, detail-oriented, professional in communication, and thrives in a fast-paced hospitality environment.

Key Responsibilities

• Respond promptly and professionally to event inquiries via email and phone
• Assist with coordinating and maintaining the event calendar
• Support the planning and organization of private events, catering functions, tournaments, and special programming
• Collaborate with the Hospitality Director and Executive Chef regarding menus, event logistics, timelines, staffing needs, and guest experience
• Prepare proposals, invoices, banquet event orders, and event-related correspondence
• Communicate event details clearly between departments including kitchen, service staff, bar, and management
• Assist with menu selections, package options, rentals, beverage planning, and event customization
• Conduct follow-up communication with clients regarding confirmations, deposits, timelines, and final guest counts
• Help ensure event spaces are properly prepared and aligned with client expectations
• Maintain organized event files, contracts, and communication records
• Support day-of event coordination as needed to ensure smooth service and execution
• Assist with hospitality programming, promotions, and seasonal event initiatives
• Provide exceptional customer service and maintain a polished, professional presence

Qualifications

• Strong written and verbal communication skills
• Professional phone etiquette and customer service skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize in a fast-paced environment
• Strong attention to detail and follow-through
• Comfortable working collaboratively with both front-of-house and culinary teams
• Proficiency in Microsoft Office, Toast, and general computer systems
• Ability to remain calm and solution-oriented under pressure
• Previous hospitality, restaurant, catering, or event experience preferred

Preferred Traits

• Self-motivated and proactive
• Positive attitude and team-oriented mindset
• Strong interpersonal skills
• Ability to anticipate guest and operational needs
• Flexible availability including evenings, weekends, and holidays as needed during peak event seasons

Work Environment

This position operates in both office and hospitality settings and may require standing, walking event spaces, and assisting during active service periods. Flexibility is important, particularly during peak season and special events.