Assistant Facilities Manager - Recreation Services

Assistant Facilities Manager - Recreation Services

Salary

$79,221.63 - $101,562.13 Annually

Location

Parks, Boca Raton, FL

Job Type

Full-Time

Job Number

04812

Department

Recreation Services

Division

Administration 61/20001

Opening Date

10/16/2026

Closing Date

10/23/2026 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

X

• Description
• Benefits
• Questions

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job - it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Why Boca Raton?

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees:

• Health Insurance Benefits: Offers a variety of insurance options, with the City contributing up to 100% of the cost for single coverage under most plans
• Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit: Paid out annually after 5 years of service
• Work-Life Balance: Flexible work schedule
• Retirement Plans: Two pension/retirement options to choose from

Whether youre starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

Apply now and join the city that's building careers and shaping a stronger tomorrow!

General Statement of Job:

Performs difficult technical and administrative work within Recreation Services, with primary responsibility for coordinating the maintenance, repair, operational readiness, facility condition, and facility-related projects associated with Recreation Services diverse portfolio of parks, recreation centers, and facilities used for programming within aquatics, athletics, tennis and racquet sports, golf and other assigned recreational assets.

The position serves as Recreation Services primary facilities-management liaison to the Citys centralized Facilities Maintenance function and assists Recreation leadership in ensuring that recreation facilities are safe, functional, well-maintained, customer-ready, and aligned with City standards. The position coordinates routine and preventive maintenance needs, evaluates facility conditions, prioritizes repairs, develops project scopes and cost estimates, coordinates contractors and internal resources, and monitors facility-related work.

Supervises subordinate technical personnel and/or assigned facility maintenance staff and contractors, as applicable. Reporting to the Recreation Services Superintendent, work is performed under limited supervision.

Essential Functions

• Plans, coordinates, and assigns maintenance and facility-support activities for Recreation Services facilities and ensures work is completed safely, timely, and within budget.
• Maintains a comprehensive understanding of the Recreation Services facility portfolio and conducts regular condition assessments to identify deficiencies, deferred maintenance, safety concerns, and improvement needs.
• Establishes preventive maintenance priorities and coordinates maintenance activities to minimize disruption to programs, events, rentals, and public use.
• Determines repair needs, obtains cost estimates, and recommends appropriate repair, replacement, maintenance, or capital improvement strategies.
• Develops and maintains a prioritized facilities maintenance and improvement plan based on condition, lifecycle, operational needs, safety, regulatory requirements, usage, and available funding.
• Assists Recreation Services leadership with financial forecasting and annual budgeting for facility maintenance, repair, replacement, and improvement needs.
• Develops and manages scopes, budgets, schedules, and operational plans for facility repairs, renovations, maintenance projects, and capital improvements.
• Coordinates Recreation Services facility projects with the City-wide Facilities Manager, Municipal Services, Engineering, Procurement, Finance, and other City departments, referring major building-system, structural, capital, and citywide projects to the City-wide Facilities Manager on City-wide procurement opportunities and economies of scale, where appropriate.
• Supervises work-order projects, routine repairs, and smaller facility improvements and coordinates the work of contractors and service providers.
• Supervises assigned staff, including work assignments, training, performance management, scheduling, and employee development.
• Coordinates responses to facility operational issues, closures, and urgent maintenance needs and communicates impacts and anticipated completion to Recreation Services leadership.
• Participates in emergency preparedness and response activities affecting Recreation Services facilities, including severe weather, hurricanes, flooding, utility interruptions, and facility damage.

Knowledge, Skills and Abilities

Knowledge of:

• The principles and practices of building maintenance
• The applicable building codes and regulations?
• The characteristics and maintenance needs of a wide variety of building and mechanical equipment
• The hazards and safety precautions of large-scale remodeling and repair of buildings and building-related systems?
• The computerized building management systems and a computer-based maintenance management system
• The need for and attention to proper safety precautions

Skilled in:

• Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, to an intermediate degree of proficiency.
• Written professional and effective communications, memos, notices, reports, manuals, and policies.
• Communicate clearly and concisely, both orally and in writing, with the general public, City leadership, co-workers, and consultants, to give and receive information in a courteous, honest, and straightforward manner, with a demonstrated ability to adapt communication style and format to the target audience.

Ability to:

• Maintain inventory control at minimum/maximum levels
• Establish and maintain effective working relationships with City officials, associates, and the general public.
• Remain organized and demonstrate good time management skills
• Handle a complex and diverse workload
• Manage multiple projects with varying deliverables and deadlines
• Analyze complex problems and develop, recommend, and implement actionable solutions

Minimum and Preferred Qualifications

• Any combination of education and experience equivalent to graduation from an accredited college or university with major coursework in Facilities Management, Business Administration, Construction Technology, Construction Management, Building Inspection, Public Administration, or a closely related field.
• Four (4) years of progressive experience in building construction, facilities maintenance, or facilities management.
• Possession of a valid State of Florida drivers license

PREFERRED QUALIFICATIONS:

• Certification in Facilities Management is preferred.
• Project management experience preferred.
• Supervisory experience preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• FDLE/CJIS Criminal History Record Check
• Employment Verification
• Motor Vehicle Report (MVR) Check
• Certification/License Verification
• Drug and Alcohol Screening

Physical and Environmental Demands and Conditions

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
• Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Continuously remaining in a stationary position, often standing, or sitting for prolonged periods.
• Occasionally moving about within the immediate area to accomplish tasks.
• Continuously moving from on worksite to another.
• Continuously adjusting or moving objects up to 20 pounds in all directions.
• Continuously communicating with others to exchange information.
• Continuously repeating motions that may include wrists, hands, or finger.
• Continuously operating a computer and other equipment using motions requires manual dexterity or fine motor skills.
• Occasionally operating motor vehicle or heavy equipment.
• Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
• Occasionally life/Carry objects 20 pounds or less.
• Occasionally push/Pull objects 20 pounds or less.
• Continuously working in a normal office environment with few physical discomforts.
• Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation of the like.
• Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
• Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
• Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls.
• Continuously demonstrating regular in office attendance

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran-Friendly Employer and Drug-Free Workplace.

The City is committed to a diverse and inclusive workplace and does not discriminate based on race, color, religion, sex, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status protected by law.

Veterans' Preference: The City proudly supports veterans and provides employment preference to eligible veterans and other individuals as required by Florida law. Applicants eligible for Veterans' Preference are encouraged to indicate their eligibility and provide the required documentation during the application process.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Years of Service Accrual

0 to 5 full years 8 hours per month

5 to 10 full years 10 hours per month

10 to 15 full years 12 hours per month

15 full years and over 14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of Service Percentage

Less than 2 full years 0%

2 to 5 full years 10%

5 to 10 full years 20%

10 full years or more 30%

Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.

Years of Service Benefit

5 to 10 full years $600 annually

10 to 15 full years $800 annually

15 full years and over $1,000 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

• An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.
• An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
• The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cignas Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

Do you possess and maintain a valid Florida drivers license with no more than six (6) points in the last three (3) years prior to employment? - Or are you able to obtain within thirty (30) days of hire? NOTE: You must attach proof of a valid license with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Yes, I have a valid Florida drivers license.
• No, I do not have a Florida drivers license but can obtain within thirty (30) days of hire
• No, I do not have a Florida drivers license and cannot obtain within thirty (30) days of hire

03

Do you possess a valid and current CJIS (NCIC/FCIC) certification?

• Yes
• No

04

If you do not possess a valid and current CJIS (NCIC/FCIC) certification, will you be able to clear a FDLE/CJIS background check and security exam and maintain CJIS certification.

• Yes, I currently possess a valid CJIS (NCIC/FCIC) certification.
• Yes, I do not currently possess the certification but am able to complete the required screening and exam and obtain and maintain CJIS certification.
• No, I am unable to meet this requirement.

05

What is the highest level of education you have completed? NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Less than High School
• High School Diploma or GED
• Trade or Vocational School
• Associates Degree or 60 credits of college courses
• Bachelors Degree
• Masters Degree

06

Do you have a college-level education in any of the following fields? Select the option that best applies.

• Facilities Management
• Business Administration
• Construction Technology
• Construction Management
• Building Inspection
• Public Administration Inspection
• Closely related field
• None of the above

07

If you choose a closely related field for the above question. Please explain what area of study your education is.

08

How many years of progressive experience in building construction, facilities maintenance, or facilities management do you have?

• No experience
• Less than 2 years
• 2 years to less than 4 years
• 4 years to less than 6 years
• 6 years or more

09

Please describe your progressively responsible experience in building construction, facilities maintenance, or facilities management. This experience must be clearly documented in the work-history section of your application. NOTE: "See résumé" will not be accepted as a valid response. If you do not have this experience, enter "N/A."

10

Do you currently possess a professional certification in Facilities Management?

• Yes
• No

11

If you answered "Yes" to the previous question, please identify your current Facilities Management certification(s). If none, enter "N/A."

12

Do you have project management experience related to construction, facilities, building maintenance, renovations, capital improvements, or a related area?

• Yes
• No

13

Please briefly describe your project management experience, including the types of projects you managed or coordinated, your responsibilities, and the scope of the projects.

14

Do you have experience supervising, leading, or coordinating employees, contractors, vendors, or maintenance staff?

• Yes
• No

15

Please briefly describe your supervisory or leadership experience, including the number and types of employees, contractors, or vendors you supervised or coordinated. If you do not have this experience, enter "N/A."

Required Question

Employer City of Boca Raton

Address 201 W. Palmetto Park Road

Boca Raton, Florida, 33432

Phone 561-393-7805

Website http://www.myboca.us