Assistant manager

My Harmony Smiles

Trinity, FL

Full-time
Autofill and Review

23 days ago

Job Description

Benefits:

401(k) matching
Bonus based on performance
Company parties
Competitive salary
Dental insurance
Employee discounts
Flexible schedule
Free food & snacks
Health insurance
Paid time off
Training & development

Full job description
We are looking for an experienced Dental Treatment Plan Coordinator / Office Manager to join our established practice. The ideal candidate is a motivated leader with exceptional communication skills, strong knowledge of dental insurance and treatment planning, and a proven ability to manage daily office operations while delivering outstanding patient care.
Responsibilities:

Lead and supervise all office team members, ensuring performance expectations and production goals are consistently met.
Monitor the daily schedule to maximize production by confirming appointments, minimizing cancellations and no-shows, and proactively filling open appointment times.
Maintain efficient day-to-day office operations to achieve productivity, financial, and patient satisfaction goals.
Present and explain doctor-recommended treatment plans, ensuring patients fully understand their treatment options, financial responsibilities, and payment arrangements.
Address patient questions and concerns with professionalism, empathy, and confidence.
Perform patient chart audits, coordinate clinical hand-offs, and update treatment plans as directed by the treating doctor using the practice management system.
Follow up with patients regarding outstanding or unscheduled treatment to increase case acceptance and treatment completion.
Verify insurance eligibility and benefits, collect co-payments, and accurately estimate patient financial responsibility.
Process dental insurance claims, post insurance and patient payments, and reconcile accounts.
Monitor and follow up on outstanding insurance claims and accounts receivable to ensure timely reimbursement.
Track patient balances and assist with collections while maintaining positive patient relationships.
Educate patients on available payment options and financing solutions.
Perform general administrative and office management duties as needed to support practice operations.

Qualifications

Minimum of 3 years of experience as a Dental Treatment Coordinator and/or Office Manager in a dental practice.
Demonstrated leadership and team management experience.
Extensive knowledge of dental insurance plans, billing, claims processing, and accounts receivable.
Proven experience presenting and closing dental treatment plans.
Strong understanding of basic and advanced dental terminology.
Excellent written, verbal, and interpersonal communication skills.
Highly organized with strong attention to detail and the ability to multitask in a fast-paced environment.
Results-driven with a positive attitude, competitive spirit, and commitment to exceeding performance goals.
Proficient in Microsoft Office applications.
Experience with Dentrix is strongly preferred.
Bachelor's degree is preferred but not required.
Bilingual (English/Spanish) is a plus.

Requirements

At this time, we are only considering applicants who meet the minimum experience requirements. Employment is contingent upon successful completion of a background check and professional reference verification.

Numbers & Facts

Location	Trinity, FL
Job Type	Full-time

Skills

Accounts Receivableunmatched
Accounts Receivable Processingunmatched
Administrative Skillsunmatched
Auditingunmatched
Billingunmatched
Claims Processingunmatched
Co-Paymentsunmatched
Communication Skillsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
English Languageunmatched
Exceeded Sales Goalunmatched
Financial Managementunmatched
Health Insuranceunmatched
Insurance Claimsunmatched
Interpersonal Skillsunmatched
Leadershipunmatched
Microsoft Officeunmatched
Multilingualunmatched
Multitaskingunmatched
Office Managementunmatched
Operational Supportunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Patient Careunmatched
Patient Chartsunmatched
Patient Educationunmatched
Patient Follow-upunmatched
Presentation/Verbal Skillsunmatched
Production Scheduleunmatched
Reimbursementunmatched
Spanish Languageunmatched
Team Lead/Managerunmatched
Time Managementunmatched
Training/Teachingunmatched
Treatment Planunmatched
Writing Skillsunmatched

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