Assistant Project Manager
We are seeking an Assistant Project Manager (APM) to support the successful execution of commercial casework/millwork projects. This role bridges the gap between coordination and full project management, offering hands-on involvement in both planning and execution phases.
The ideal candidate will have a strong foundation in project coordination, familiarity with construction documents, and a drive to take on more responsibility while learning directly from seasoned Project Managers.
Responsibilities
Project Planning and Handoff Support
- Send welcome letters, initiate project setup in Innergy (ERP Software), and facilitate coordination between the project team
- Request access to GC platforms and obtain the current construction schedule
- Assist in setting up projects in Innergy and confirming all kickoff documentation is complete
- Review contracts and coordinate early project requirements with Estimating and the Project Coordinator
- Prepare project team packets and facilitate a clean transition into drafting and production
- Support drafting resources and monitoring design progress
Sample, Submittal & Procurement Oversight
- Oversee sample requests, review control samples, and coordinate approval tracking
- Review and manage submittal packages and documentation to ensure compliance with specifications
- Work with procurement and the PM to verify hardware, solid surface, and other buyout materials are ordered on time
Work Order Management & Change Order Control
- Create and maintain work orders for drafting, production, and installation in Innergy
- Track project milestones and update scheduling tags
- Review pricing requests, and price if a Change Order is needed
- Draft Change Order documentation with detailed cost breakdowns and coordinate final PM approval
Project Execution Support
- Attend jobsite or client meetings as needed alongside the PM
- Monitor schedule and budget indicators to flag potential risks
- Assist PM with communications between field teams, shop, and office staff
- Assist with RFI and submittal responses, ensuring timely return and documentation
Close-Out and Documentation
- Gather As-Built requests and coordinate with Engineering for completion
- Support in compiling close-out documentation packages including warranties and manuals
- Ensure final contract value and all approved COs are properly logged and reconciled
Qualifications
- 2+ years of experience in project coordination, assistant PM, or related role in millwork, casework, or other commercial construction subcontractor.
- Familiarity with project management systems (Innergy preferred) and construction documentation workflows
- Ability to read and interpret architectural drawings, specs, and submittals
- Strong organizational skills with a proactive mindset and attention to detail
- Excellent communication skills – written, verbal, and interpersonal
- Proficiency in Microsoft Office and project tracking tools
- Ability to work with minimal supervision and strong initiative to grow into a full Project Manager role
This role is ideal for someone who has mastered project coordination and is ready to step into a more strategic and accountable position with client exposure, field interaction, and increased project ownership.