Assistant Project Manager

The Assistant Project Manager plays a key role in managing projects across the Bay Area, overseeing tasks such as coordinating project schedules, ensuring quality control, and facilitating communication among stakeholders, including the owner, architect, subcontractors, and vendors. The ideal candidate should have a solid understanding of the building trades, methods, and materials, with a particular emphasis on Mechanical, Electrical, and Plumbing (MEP) Systems.

Reporting to the Project Manager or Project Executive, the Assistant Project Manager will be based on-site, working closely with the Project Superintendent and potentially overseeing project engineers and support staff.

At NOVO, you will have the opportunity to work on 2-4 projects in a year, each lasting about 12-18 weeks, gaining exposure to various clients, architects, and subcontractor trades.

We offer comprehensive benefits extending beyond medical, dental and vision coverage, including community involvement, continued learning and advancement to Project Manager.

Duties and Responsibilities:

(Note: Additional duties may be assigned on an individual basis)

Pre-construction

• Attend and conduct project job walks
• Prepare Request for Proposals
• Analyze subcontractor proposals and generate Bid Tabulations
• Produce quantity take-offs for multiple disciplines
• Contribute constructability reviews as member of the extended Design Team
• Actively participate in the General Contractor proposal and interview process

Safety

• Conduct daily project walks with Superintendent
• Work with Safety Director to establish Site Specific Safety Plans
• Coordinate and review Job Hazard Analysis and High Risk activities with Safety Director and entire construction team
• Monitor and prepare safety reports with Safety Director for individual client requirements

Contract Administration

• Draft Owner/Client contracts and Subcontract agreements for review by SPM or PX
• Function as main point of contact with Subcontractor’s field and office personnel
• Review Subcontractor invoices for PM or PX approval on a monthly basis

Cost Control

• Manage project budget and scope utilizing project management software
• Identify, track and manage scope revisions and change orders for both the Owner/Client and Subcontractor
• Prepare and present Owner/Client change orders in a timely and complete manner
• Prepare Owner/Client and internal project updates on a monthly basis
• Execute Owner/Client and subcontractor financial close-out

Document Control

• Develop, track and manage RFI, Submittal and Change Order Logs
• Generate action item lists and follow-through to completion
• Coordinate and update Master Drawing Set and logs
• Distribute project drawings, addenda, design changes, RFIs, submittals and documentation to extended team
• Monitor and log 3rd party testing, project access and logistics plans

Scheduling

• Prepare, monitor and update Master Schedule
• Work with Project Superintendent to identify project progress to date
• Identify potential project impacts and proposed solutions
• Prepare 3-wk Rolling Schedules

Meetings

• Conduct weekly Subcontractor Meeting with Project Superintendent
• Attend and contribute in weekly Owner, Architect and Contractor meetings
• Present RFI, Submittal and Change Order Logs
• Prepare and distribute meeting minutes and project documents to extended team

Technical Ability

• Utilize construction related experience to identify field issues and suggest potential alternates
• Review subcontractor and vendor drawings and submittals for adherence to plans and specifications
• Conduct coordination meetings with Architects, Engineers and multiple subcontractor trades
• Interface with Architect and Engineers to efficiently resolve technical issues and convey information to field and entire team
• Working knowledge of advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial

Skills and Qualifications

• Bachelor’s Degree in Construction Management, Civil Engineering, or construction affiliated fields and degrees
• A minimum of 4 years of commercial construction experience
• Flexible with ability to manage multiple tasks/projects concurrently
• Resourceful, with respect to problem identification and resolution
• Strong verbal and written communications skills
• Able to operate in a fast-paced working environment with minimal direction from Senior Management
• LEED AP preferred
• Proficient in Microsoft Office Suite (or similar project management software, Scheduling software (MS Project and/or Primavera), accounting systems and software, and estimating software

Compensation and Benefits

• Salary: $100,000.00 to $120,000.00 annually, based on qualifications and experience
• Full time: 40 hours per week Monday-Friday in the office/job site
• Insurance Package: Medical, Dental and Vision
• 401 (k)
• Paid Holidays
• Sick Time
• OSHA 10/30 Training
• Commuter Benefits (CA only)
• Gym Subsidy