Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Auditing, Bidding, Billing, Budget Management, Budgeting, Business Administration, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Communication Skills, Contract Management, Cost Analysis, Detail Oriented, Expense Tracking, Finance, Financial Administration, Financial Analysis, Financial Operations, Financial Reporting, Follow Through, Forecasting, Investment Management, Logistics, Long-Term Profit, Magnetic Resonance Imaging (MRI), Maintain Compliance, Microsoft Excel, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Procurement Management, Property Management, Purchasing/Procurement, Real Estate, Reconciliation, Regulations, Regulatory Compliance, Retail, Time Management, Vendor/Supplier Evaluation, Writing Skills
Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms.
Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform.
Acadia is seeking a full-time Assistant Property Manager, City Point to provide administrative, financial, and operational support for the Company's satellite office based in downtown Brooklyn.
This is a full-time onsite position based in Brooklyn, New York.
Key Responsibilities Include:
- Manage day-to-day administrative functions with a strong focus on financial accuracy and budget compliance.
- Own accounts payable processes, including rigorous auditing of invoices to ensure accuracy, proper coding, and alignment with approved budgets.
- Lead or co-lead competitive bidding of contracted services, including cost analysis and vendor evaluation
- Prepare company service agreements and monitor contracted services to ensure spend remains within budgeted parameters.
- Facilitate day-to-day tenant relations, supporting operational needs and inquiries on all sides
- Develop, implement, monitor, and enforce property rules and regulations
- Own accounts receivable for 3rd party billings and actively support the corporate accounts receivable department to minimize outstanding balances.
- Assist with quarterly and annual budget accruals, ensuring accurate financial reporting and forecasting.
- Assist with the preparation and compilation of the annual property budget.
- Support CAM reconciliation process.
- Process tenant billings accurately and on schedule.
- Manage supply procurement within approved budget parameters
- Establish, implement, and oversee vendor check-in/check-out procedures
- Supervision and coordination of on-site contractors
- Monitor vendor performance against contract terms and escalate deficiencies.
- Ensure property compliance with local regulations, local laws, and inspections
- Provide backup support as needed for absent management team members.
- Other administrative, clerical, or operational duties as assigned by management.
Qualifications:
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field required
- 4+ years' experience in property management, financial administration, or a related field with demonstrated budget management responsibilities
- Solid understanding of accounting principles, including accounts payable/receivable, accruals, and budget tracking - essential for success in this role
- Proven ability to manage and monitor budgets, analyze financial data, and identify cost variances
- Ability to manage multiple priorities, administrative coordination, and logistics
- Outstanding written and verbal communication skills
- Advanced proficiency in MS Office Suite, particularly Excel for financial tracking and reporting
- Must demonstrate strong attention to detail with excellent organizational and follow-up skills
- Ability to thrive in a fast-paced environment
- Ability to work a flexible schedule to accommodate business needs, including holidays
- Experience with MRI and/or Nexus strongly preferred given the financial reporting requirements of this role
The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $75,000 to $85,000.
Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
Acadia Realty is an Equal Opportunity Employer - Acadia Realty is an Equal Opportunity Employer - Veteran/Disability