Assistant Registrar for Scheduling

Assistant Registrar for Scheduling

Salary

Depends on Qualifications

Location

Main Campus, New Orleans, LA

Job Type

Full-Time Staff

Job Number

202200712

Division

Academic Affairs

Department

Registrars Office

Opening Date

09/23/2026

FLSA

Exempt

• Description
• Benefits

Description

Reporting to the University Registrar, the Associate Registrar for Scheduling provides subject matter expertise in the areas of academic calendars, class scheduling, space management, and transfer course articulations.

Examples of Duties

Maintain university academic calendars

Manage university scheduling software and serve as primary contact for university scheduling software

Schedule classes needing space in the university classroom pool in a conflict free manner

Schedule events for departments and faculty in a conflict free manner

Assist the Registrar's Office and Student Affairs in general with any special projects as needed or determined by the University Registrar and/or Vice President of Student Affairs

Serve as primary backup for the Associate Registrar and Assistant Registrar for Course Management

Ensure compliance with courses meeting minimum instructional time

Coordinate with colleges on academic scheduling

Present to individual colleges and the university at large on scheduling and space data as requested

Manage global transfer course articulations

Support front desk, answering phones and assisting walk-ins as needed

Serve on committees as needed

Serve on faculty senate as needed on a rolling basis

Other duties as assigned

Typical Qualifications

Minimum Bachelor's Degree in an appropriate discipline. Course work related to Education Public Administration or Data Analytics preferred.

A minimum of two years related administrative higher education program and student support experience.

Proficiency in Microsoft and Google products, such as Microsoft Excel, Microsoft Word, GMAIL, Google Sheets, and Google Docs

Ability to work independently, as well as part of a team, and multi-task efficiently and effectively.

Excellent interpersonal and communication skills

Additional Desirable Qualifications

Knowledge of higher education accreditation standards and reporting responsibilities.

Knowledge of federal, state, and institutional higher education policies and practices.

Prior experience working with university ERP systems, especially Ellucian Colleague.

Physical Requirements

Ability to perform job duties with or without reasonable accomodations.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an annual security report. That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veterans status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.

Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.

To learn more details, visit our benefits page.

Employer Loyola University - New Orleans