Assistant Registrar

Assistant Registrar

Salary

$51,000.00 Annually

Location

4205 Ryan St, Lake Charles, LA

Job Type

Full-Time

Job Number

MSU110226U99163

Division

Enrollment Management

Opening Date

11/02/2026

• Description
• Benefits

Position/Application Information

McNeese State University invites internal* applicants to apply for the position of Assistant Registrar. This is a full-time, 12-month, unclassified position. The appointment is being advertised as a promotional available immediately.

• This vacancy will be filled by promotion of a current McNeese State University employee.

Position Numbers: U99163

DEPARTMENT: Office of Registrar

SALARY: $51,000 per year

DEADLINE: Review of applications will begin immediately and will continue until filled.

APPLICATION PROCESS AND MATERIALS: Applicants MUST complete an electronic application and upload the required documents listed below:

• Letter of Application
• Resume
• Three References (name and contact information)
• Unofficial Transcripts
• Only completed application packets including all items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the "APPLY" button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.

CONTACT INFORMATION:

QUESTIONS REGARDING THIS POSITION MAY BE DIRECTED TO THE CHAIR:

Robin Semien, Registrar at rsemien@mcneese.edu

Office of Human Resources:

Kim Dronett, HR Analyst / Employment Liaison at kdronett@mcneese.edu

Position Duties/Responsibilities

The Assistant Registrar reports to the Registrar and is responsible for functions related to:

• Manage the daily operations of the registration component of the Office of the Registrar in accordance with FERPA and university rules and regulations
• Serve as the certifying school official for the Department of Veterans Affairs; duties include: 1) assisting veterans with inquiries or concerns with VA educational benefits; 2) certifying beneficiaries' enrollment in the VA database; 3) reviewing MSU VA-related procedures and making recommendations for change when deemed necessary to the Registrar; and 4) evaluating military education and experience for transfer credit
• Supervise student registration; duties include: 1) assisting departments and students with registration-related problems; 2) reviewing registration policies and procedures and making recommendations for change when deemed necessary to the Registrar; 3) resolving issues related to student registration; and 4) Oversee and assist with the Initial Attendance Verification processes.
• Develop, implement, and maintain the class schedule, location management, and registration modules in the Banner student information system
• Directly supervise one unclassified employee in accordance with federal, state, university, and departmental rules and regulations
• Provide assistance to the Registrar with data migration and conversion
• Prepare and verify the online class schedule; duties include: 1) assisting the academic departments with the entering of classes into the computer system; 2) supervision of the maintenance of the on-line course inventory; and 3) proofing and editing of the online class schedule
• Supervise grade processing and the reporting of grades to students, academic departments, and Veterans Affairs; resolve grade-related issues
• Supervise Drop for Non-payment process, from communication with the accounting office to advising students by email of their registration status.
• Train faculty and staff with regard to the student information system, registration, class scheduling, and grading
• Complete all other duties as assigned by the Registrar

Required/Preferred Qualifications

Required:

• Current Employee of McNeese State University
• Bachelor's degree from a regionally accredited institution with 2+ years of related professional experience
• Ability to effectively motivate, manage, and supervise employees
• Ability to handle multiple tasks under time constraints, prioritize completing tasks, and maintain discretion and confidentiality
• Strong customer focus and commitment to collaborative teamwork
• Outstanding judgment and keen understanding of the motivations and needs of others
• High level of energy, enthusiasm, and motivation
• Effective written and oral communication, interpersonal, organizational, and computer skills

Preferred:

• Master's degree from a regionally accredited institution
• Three years of successful supervisory experience
• Extensive experience with Ellucian Banner

General University information

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Dr. Desmond Wallace, Office of Campus Compliance and Civility: Voice: (337) 475-5428; TDD/TTY, Hearing Impaired: (337) 562-4227; or dwallace@mcneese.edu.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-"Eligibility requirements for certain unclassified employees"-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver's license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a university-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services (www.wes.org) or Educational Credential Evaluators, Inc.www.ece.org.

McNeese State University offers a wide array of benefits to eligible employees to include:

Comprehensive retirement programs through the State of Louisiana or Optional program, Supplemental retirement accounts (403B and 457) pre-tax and Roth versions, Health Insurance, Life Insurance, Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more, Paid holidays, Tuition fee reduction program for eligible employees and dependents, Leave accrual and carryover, and many other on campus perks/discount programs.

You may view the current years Benefits Guide at: MYMCNEESE EMPLOYEE EXTRAS

Employer McNeese State University

Address McNeese State University

Box 91615

Lake Charles, Louisiana, 70605

Phone (337) 475-5413

Website https://governmentjobs.com/careers/mcneese