Assistant Registrar, Systems and Records

Assistant Registrar, Systems and Records

Salary

Depends on Qualifications

Location

Main Campus (BG), OH

Job Type

Full-Time

Remote Employment

Flexible/Hybrid

Job Number

BGSU02085

Division

Enrollment Management

Department

Registrar

Opening Date

11/04/2026

Closing Date

11/19/2026 11:59 PM Eastern

Pay Grade

356

• Description
• Benefits

Summary

The Assistant Registrar for Systems and Records is a direct report to the Senior Associate Registrar and is a member of the Registrar's leadership team. The incumbent is responsible for application of the student information system ensuring processes support the university's mission and includes recommending and implementing process improvements to make the functions more efficient and service oriented.

Essential Functions

• Responsible for providing efficient support, troubleshooting, and enhancement recommendations for student information systems and processes.

• Oversees all phases of document imaging of current academic record documents. Approves security for campus access to documents within the On Base imagining system.

• Assists the Senior Associate Registrar with all phases of grade processing and academic record maintenance. This includes supervising the processing of grade rosters, academic record change maintenance documents, study abroad, application of academic policy and compliance with enrollment reporting with the National Student Clearinghouse and the National Student Loan Data System.

• Manages the system maintenance of the course and Undergraduate catalogs for the university including the update of all policies contained within the catalog, college and degree progress information and course information

• Meets with stakeholders and ITS to develop scope of projects and direction as to functional specification.

• Approves Student Records and Campus Community CSS security forms. Completes internal audits due to changes in employee status.

• Supervises and coordinates the work of support staff: including 2 Senior Student Services Counselors and one analyst

• Other duties as assigned

Minimum Qualifications

The following Degree is required:

• Bachelor's degree

The following Experience is required:

• 2 years of supervisory experience

• 2 years of experience in Higher Education systems

The following Experience is preferred:

• 2 years of experience in Student Information Systems and Curriculum/Catalog software experience.

Additional Information

Knowledge, Skills, Abilities

• Ability to interact effectively, professionally and collaboratively with constituencies including faculty, administrators, staff and students; and to be an effective team member within the office and university community.

• Demonstrated ability to prioritize own work and multi-task.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Must be extremely detail- and procedure-oriented, well-organized, highly principled, motivated, hardworking, and have excellent systems-oriented and customer service skills.

• Excellent written and verbal communication skills.

Flexible/Hybrid:

This is a full-time position located in Bowling Green, Ohio, which offers the option for a flexible/hybrid work schedule (remote/on-campus).

Deadline to Apply: November 19, 2026

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Benefits

Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.

Employer Bowling Green State University

Address 1851 N Research Drive

Huntington Building

Bowling Green, Ohio, 43403

Phone (419) 372-8421 Human Resources

(419) 372-2865 Student Employment

Website https://www.bgsu.edu/human-resources/careers.html