Revised: January 2022
ELEMENTARY ASSISTANT SECRETARY
SPA License Status: Non-licensed/No Contract
SPA Probation: One Year
FLSA Status: Non-Exempt
Supervisor: Principal
Supervises: None
Salary Schedule: Secretarial/Clerical Personnel, Range 2
Terms of Employment: 7.5 hours / 10 months
Job Goal: To assist in the efficient operation of the office to which
assigned
Minimum Qualifications
- High school diploma or equivalent.
- Excellent computer skills in Microsoft Office (MS) software applications and database
applications.
- Outstanding verbal, written communication, and organizational skills.
- Excellent customer service skills.
- Possession of, or ability to obtain, a valid New Mexico Driver's License, reliable.
transportation, and current auto insurance with minimum liability coverage.
Preferred Qualifications
- Bilingual and biliterate in English and Spanish
Job Duties
- Perform office routines and practices associated with an efficiently run office
including, but not limited to, efficient records management, excellent customer
service, timely processing of incoming mail and completion of projects requested by
supervisor, produce accurate and comprehensive written documents as requested.
- Assist in scheduling appointments for school administrators and making arrangements for
meetings, workshops, etc.
- Assist in managing the subfinder system to include but not limited to running available
reports and verifying absences.
- Assist in maintaining necessary annual files for transportation, requisitions, insurance
records, building and equipment repairs, theft report, etc.
Revised: January 2022
- Conduct school inventory as assigned.
- Adhere to relevant procurement statute and department rules in the purchase and
maintenance of adequate supplies for the office.
- Assist in textbook distribution to teachers as assigned.
- Experience and knowledge of financial literacy.
- Supervise and/or administer care to ill or injured students in nurse's absence, notifies
parent if necessary.
- Contact nurse, parent and/or ambulance services in an emergency situation.
- Serve as the receptionist and direct persons visiting the school to proper area.
- Assist in training student office helpers or volunteers.
- Assist administrative staff in parent conferences, for example making copies, calling
students or teachers from classrooms, and translating if applicable.
- Exhibit professionalism by maintaining good attendance and adhering to established
work schedule.
- Comply with the Code of Ethics, administrative directives, board policy, state and federal
statutes and rules and regulations.
- Communicate and display courteous and professional behavior toward students, the
public, the Immediate Supervisor, School and District Administrators, staff, and peers.
- Safeguard the confidentiality of information pursuant to the Family Educational
Rights and Privacy Act and other applicable state and federal statutes.
- Evenings and weekend work may be required.
- Perform such other tasks as may be assigned.
MACHINES, TOOLS, EQUIPMENT AND WORK TOOLS
Various machines and equipment including but not limited to computer, telephone,
instructional technology.
WORKER TRAITS-Aptitudes
- Verbal ability required to understand oral and written instructions
- Motor coordination required to coordinate eyes, hands and fingers when operating
machines and equipment essential to the job
- Manual and finger dexterity required to operate machines and equipment precisely and
rapidly
- For further information regarding worker traits, please see attached job analysis
EVALUATION
Performance of this job will be evaluated in accordance with provisions of the LCPS Board of
Education/ CSEC-LC agreement on evaluation of professional personnel.
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I accept this position offered and agree to the above job description.
Print Name
Revised: January 2022
Signature Date
Approved By Date