Assoc II, Administrative

Position Summary:

The Administrative Associate II provides administrative and operational support to the division. This role manages calendars, schedules meetings, provides property management services, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities:

• Provide administrative support to physicians, managers, and division leadership. 
• Coordinates/Manages contractor visits and work orders at various properties.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements. 
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements. Help train and support other administrative staff as needed.

Minimum Qualifications
Education:

• High School Diploma or GED required, bachelors preferred.

Experience:

• At least 1 year of related administrative experience required.
• Previous healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.