Associate Judicial Executive Assistant (Child Protective Services Docket)

Associate Judicial Executive Assistant (Child Protective Services Docket)

Salary

$59,550.40 Annually

Location

1700 Guadalupe Street, Austin, Texas, TX

Job Type

Full Time

Job Number

26-10663

Department

Civil Courts

Opening Date

05/15/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Job Summary

Under limited supervision, performs advanced complex legal, administrative, technical and operations assistance and research for judges and court staff. Assists the judge, attorneys, jurors and the public in their interaction with the court system. Coordinates activities within the courtroom and monitors and assists with daily implementation and use of electronic courtroom equipment and the document management system during trials and hearings. Sets and calendars cases for hearing or trial coordination with court staff. Compiles and maintains statistical case management and docket information. Verifies accuracy and completion of legal documents including adherence to deadlines and statutory compliance. Communicates with jurors, witnesses, attorneys, other courts, law enforcement agencies and members of the public regarding cases and proceedings. Assists with selection and notification of jurors and provides information to jurors, attorneys and citizens.

Distinguishing Characteristics

This is a job classification within the Administrative Support job family. This classification is distinguished from the Judicial Aide in that incumbents typically have more experience, fewer administrative duties, and more direct responsibility for case management and directly advises the judge in the execution of judicial duties. Work is performed primarily in a courtroom setting. Incumbents are responsible for managing, scheduling and monitoring the docket and other courtroom activities for a specific Judge. Incumbents have jury management responsibilities. This classification has a significant impact on the operation of the court. This classification also operates and troubleshoots the electronic courtroom equipment and document management system.

Duties and Responsibilities

• Assists in development, coordination and monitoring of docket control for a judge.
• Works and interacts with court staff, attorneys, jurors and the public by phone, mail, electronically and in person. Monitors case status to ensure accuracy and compliance with basic requirements and may notify parties of case settings, assignment of cases and coordination of any briefing schedules and docket control orders.
• Serves as liaison with members of the public, the bar, the bench, assorted agencies and litigants. Answers general questions about court activity, directs courtroom participants to the proper places, locates and summons litigants and witnesses. Responds to inquiries and communicates local rules and procedures to attorneys, other courts, the media, the general public and pro se litigants. Coordinates with law enforcement transportation units to arrange inmate attendance for court proceedings, as required.
• Assists elected officials and other administrative staff in retrieving and returning court files and exhibits, locating legal documents and making copies, greeting court participants, functioning as backup for other court staff, as required. Opens and closes each session of court.
• Assists with daily operation of electronic courtroom equipment and document management system. Ensures key personnel and other special staff are available to timely conduct court proceedings and ensures special equipment is available to conduct court operations. Coordinates with departments as necessary in connection with operation and functioning of the document management system in court. Assists in ensuring pleadings, exhibits or documents are retrieved for court proceedings in the event electronic systems are down when court proceedings are scheduled to commence or pursuant to court request. Assists visiting judges with electronic courtroom operations and operation of the document management system, as required.
• Provides suggestions concerning adjustments and changes in operation, handling of jury panels or program administration within the court. Performs jury management duties, including assisting in jury empaneling, overseeing jurors during the trial process, providing for the needs of jurors and coordinating juror communication with the court and/or notifying the court in the event of juror questions and notice of verdict. Assists with preparation of jury instructions and jury charges for courts in jury trial, assists with jury lists, jury panel requests and juror questionnaires, as required.
• Performs complex legal, administrative and technical assistance for a judge. Prepares written opinions, court orders, and other documents as requested. Performs general office duties, such as word processing, faxing, completion of reporting or statistical forms, ordering supplies, routing invoices, and responding to inquiries. Verifies accuracy and completeness of legal documents including adherence to local deadlines, policy and rule compliance, and statutory compliance. May perform complex statistical research, compilation of data and reporting on pending and disposed cases. Conducts research on case activity and preparation of statistical reports.
• Performs other job-related duties as assigned

Minimum Requirements

Education and Experience:

Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND five (5) years of responsible administrative or general business experience in a court, judicial, legal office or a directly related environment involving some limited legal research, administrative and technical duties;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

None required.

Preferred:

• Policies, practices, procedures, operations and legal terminology related to court system.
• Bachelors degree or paralegal certification.
• Prior work experience in a court setting or legal office.
• Ability to type a minimum of 55 words per minute (WPM) with a high degree of accuracy.
• Prior experience using Microsoft Office Suite software.
• Proficient in using Zoom software would be helpful.
• Spanish language proficiency helpful.

Knowledge of:

• Policies, practices, procedures, operations and legal terminology related to court system.
• Federal, State, Local and County applicable laws, rules, regulations and guidelines.
• Docket management.
• Courtroom procedures.
• Jury system and jury management.
• Modern office practices, procedures and methods.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Excellent skills in dealing with attorneys, self-represented litigants, paralegals and other legal staff in a calm and professional manner.
• Superior time management skills.
• Attention to details is a must.
• Working directly with judges, juries and other legal staff.
• Problem-solving and decision-making.
• Conducting legal research.
• Coordinating the work of others.
• Operating a variety of modern office equipment, including a computer.
• Both verbal and written communication.

Ability to:

• Perform complex legal, technical and administrative duties for a judge.
• Operate the data management system and electronic courtroom equipment.
• Manage time well, perform multiple tasks and prioritize work.
• Perform in a stressful environment while maintaining a professional manner.
• Research, compile, analyze, interpret and prepare a variety of statistical and other information.
• Establish and maintain effective working relationships with County employees and officials, judges, attorneys and, other participants in the civil justice system, representatives of outside agencies, and the general public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Work Hours: Monday - Friday 8 am - 5 pm

Department: Civil Courts

Location: Travis County Civil and Family Courts Facility, 1700 Guadalupe St, Downtown Austin, Texas

Criminal Background Check Required.

For updates or questions about this posting, contact:: Jacob.Stokes@traviscountytx.gov

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2026 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union

Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation

Employees may enroll in a tax- free sheltered investment plan through payroll deduction.

Direct Deposit

Employees may sign up for direct bank deposit.

Employee Assistance Program

Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations

Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic

Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.

Holidays

An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.

Insurance

Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.

The following benefits are employee paid:

• Dental
• Vision
• Supplemental Life, AD&D
• Dependent Life
• Short Term Disability
• Long Term Disability
• Long Term Care

New employees are covered on the first day of the month following 28 calendar days of employment.

Longevity

Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.

On the regular payday on or after the employees fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.

Parking

A limited number of assigned parking spaces are available to employees in the Courthouse Complex.

Personal Holidays

Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:

January - March

3 personal holidays

April - June

2 personal holidays

July - September

1 personal holiday

October - December

None

New employees are eligible to take personal holidays after 90 days of employment.

Retirement

Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.

Sick Leave

Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.

Parental Leave

Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.

Tuition Refund

Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.

Vacation

Based on years of county service, regular, full-time employees earn vacation time at the following rates:

0 to 5 years

4.0 hours per pay period

6 to 10 years

4.5 hours per pay period

11 to 15 years

5.0 hours per pay period

16 to 20 years

5.5 hours per pay period

21 plus years

6.0 hours per pay period

Part-time employees earn vacation leave on a pro-rated basis.

Workers Compensation

The county provides all employees workers compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work.

01

List the type(s) of degree(s) you hold and your major field of study, if applicable.

02

Do you have a paralegal certificate from a professionally recognized paralegal/legal assistant program?

• Yes
• No

03

Do you have a minimum of four (4) years of responsible administrative or general business experience in a court, judicial setting, legal office or a directly related field involving some limited legal research, administrative or general technical duties?

• Yes
• No

04

How many years of experience do you have maintaining databases and preparing statistical reports and documents?

05

Do you have experience with the Child Protective Services (CPS) system? If yes, how many years?

Required Question

Employer Travis County

Address 700 Lavaca Street

Austin, Texas, 78701

Website https://www.traviscountytx.gov/human-resources/jobs