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Asst 3, Administrative
- Location: Franklin Lakes, New Jersey 07417
- Work model: On-site
- Posted 4 weeks ago
- Job ID: JPC - 209586
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Job Description
Job Summary: AI-Enabled Central Marketing Support Coordinator (Onsite, Franklin Lakes, NJ)
About the Role
Join a dynamic Central Marketing team as an AI-Enabled Support Coordinator, providing advanced operational, executive, and marketing support to four senior VPs. This forward-looking, on-site role in Franklin Lakes, NJ, is ideal for tech-savvy professionals passionate about leveraging AI tools to optimize efficiency, quality, and consistency in fast-paced environments. As a key member, you'll play an integral part in shaping how digital and AI capabilities transform business operations for a global marketing organization.
Responsibilities
- Manage complex calendars, coordinate meetings, and prepare agendas, ensuring seamless delivery of materials and structured collaboration for Central Marketing leadership.
- Use approved AI tools to draft, summarize, and organize communications, documents, and presentations, building reusable prompts and workflows for superior consistency.
- Leverage AI to analyze patterns, identify risks and opportunities across VP priorities, and automate recurring tasks to accelerate deliverables.
- Maintain organized folders, templates, and version control using Microsoft Teams and SharePoint; curate a library of effective AI prompts and outputs.
- Coordinate cross-functional projects, track action items through completion, escalate risks, and drive continuous improvement in speed and quality of deliverables.
- Serve as a role model for ethical and compliant adoption of AI tools, sharing best practices and fostering a culture of digital curiosity.
Required Skills and Experience
- Bachelor's degree in business, marketing, communications, or related field (or equivalent experience).
- 1-3 years supporting executives, marketing teams, or operations in a fast-paced, matrixed, or global environment.
- Demonstrated proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint).
- Experience using AI tools for drafting, summarizing, and organizing content (Copilot or similar platforms).
- Exceptional organizational, prioritization, and written communication skills.
- Ability to manage multiple requests, maintain accuracy, and deliver under pressure.
Preferred Skills
- Exposure to marketing, digital, or commercial business environments.
- Disciplined information management: maintaining well-organized files, templates, and materials.
- Familiarity with compliance requirements in global organizations.
- Strategic perspective on responsible, pragmatic use of AI to drive efficiency.
- Positive, collaborative, and adaptable work approach.
- Strong follow-through and commitment to delivering on promises.
Benefits
- Competitive bill rate: $68.90/hour.
- Hands-on exposure to Central Marketing leadership and digital transformation initiatives.
- Professional development in AI-enabled workflows and marketing operations.
- Opportunity to shape and champion best practices in a global, innovative organization.
How to Apply
Ready to advance your administrative and digital skills in a high-impact marketing environment? Submit your resume and a brief cover letter highlighting your experience with AI tools and marketing support. Onsite presence at Franklin Lakes, NJ, is required.
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Job details
Job ID JPC - 209586
Location Franklin Lakes, New Jersey, United States
Work Model On-site
Job Type Contractor
Experience 15 Years years
Industry Medical Equipment
Posted September 17, 2026
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