Athletic Business and Operations Coordinator

Carroll Independent School District Job Description JOB TITLE: Athletics Business & Operations Coordinator Pay Grade: AP2 Supervisor: Director of Athletics Employment Days: 226 Department: Athletics Wage/Hour Status: Exempt MISSION: CISD educates and inspires every Dragon through a tradition of excellence and innovation in academics, character, and service for life-long success. JOB SUMMARY: Provide business and administrative support for the Athletics Department and coordinate facility rentals and Dragon Stadium operations. Work with the Athletic Director, Facilities, Finance, campuses, coaches, and community groups to support day-to-day operations and scheduled events. QUALIFICATIONS: Education/Certification: High school diploma or GED, required Bachelor's Degree, preferred Relevant experience in business operations, administration, or facility management, preferred. Three (3) years of related experience, preferred. Special Knowledge/Skills: Strong organization, communication, customer service, and recordkeeping skills. Experience with purchasing, payroll, invoices, scheduling, or related business processes. Ability to manage multiple priorities, deadlines, and confidential information. Proficiency with office software and ability to learn district financial, scheduling, and ticketing systems. Ability to coordinate with staff, vendors, event workers, and members of the public. MAJOR RESPONSIBILITIES: Business and Financial Operations Process purchase orders, invoices, payment requests, official payments, and event-worker payroll documentation in accordance with district procedures. Assist with budget tracking, financial records, reconciliations, and purchasing documentation. Support coaches and the Athletic Director with business office procedures and financial inquiries. Athletic Administrative Operations Provide administrative support to the Athletic Director and coaching staff, including correspondence, records, calendars, and scheduling. Assist with athletic events, department communications, and routine parent and staff inquiries. Maintain organized records and assist with required department documentation. Facility Rentals and Community Use Coordinate inquiries, schedules, and reservations for the use of district facilities. Assist with rental documentation, agreements, billing coordination, access requests, and communication with renters. Work with campus staff, Facilities, and Finance to coordinate event requirements and resolve scheduling conflicts. Dragon Stadium and Event Operations Coordinate event preparation, staffing requests, vendors, facility readiness, and game-day logistics. Work with Facilities and other district departments on maintenance, custodial needs, access, and event support. Communicate with event organizers and assist with event follow-up and operational concerns. Other Refer safety, maintenance, contractual, financial, or community concerns to the appropriate district administrator. Maintain confidentiality and follow district policies, safety procedures, and approval requirements. Perform other related duties as assigned. MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: Tools/Equipment Used: Standard office equipment, computers, communication and district scheduling/financial systems. Posture/Motion: Prolonged sitting and keyboarding; occasional standing, walking, bending, and reaching. Lifting: Occasional light lifting and carrying related to office and event preparation. Environment: Office, athletic facilities, and stadium settings; may require evening, weekend, and irregular hours. Mental Demands: Frequent interruptions, multiple deadlines, public interaction, and coordination during events. __ THE REFERENCED STATEMENTS DESCRIBE THE GENERAL CHARACTERISTICS, QUALIFICATIONS AND PERFORMANCE RESPONSIBILITIES OF THIS POSITION; ADDITIONAL REQUIREMENTS MAY BE STIPULATED DURING THE TERM OF ASSIGNMENT. REVIEWED BY: ____ DATE: __ (Executive Director of Human Resources) APPROVED BY: ____ DATE: __ (Deputy Superintendent) Date Created: 10/2026 Date(s) Revised: