Attendance Clerk Middle School

id='p1440_'>Attendance Clerk Middle School JobID: 1440

Position Type:

Secretarial and Clerical/Clerk - Attendance Middle School

Date Posted:

7/1/2026

Location:

TBD Location

Additional Information: Show/Hide

Job Title: Clerk Attendance MS Wage/Hour Status: Nonexempt

Reports to: Principal Pay Grade: AS 2 195 days

Dept./School: Assigned Campus Date Revised: September 28, 2023

PRIMARY PURPOSE:

Facilitate the efficient operation of the attendance office and provide clerical services to the assigned administrator. Maintain accurate attendance records for the campus. Under direct supervision, perform data entry of attendance records.

QUALIFICATIONS:

Education/Certification

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, word processing and file maintenance

Effective organizational, communication and interpersonal skills

Ability to meet established deadlines

Ability to follow written instructions

Ability to operate multi-line phone system

Preferred Experience:

Three years of successful secretarial or clerical experience preferably in a related field

MAJOR RESPONSIBILITIES AND DUTIES:

Records and Reports

• Demonstrate acceptable work habits including teamwork, initiative and dependability.
• Report to work on time each day.
• Organize and manage the routine work activities in the attendance office.
• Collect and enter attendance data into established database and verify accuracy of according to established procedures.
• Assist parents, students, and faculty with questions regarding student attendance.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Call parents to verify student absences as needed
• Report all attendance problems to designated administrator

Reception and Phones

• Prepare correspondence, forms, reports, etc. for the assigned administrator
• Compile, prepare, and submit various reports for the office
• Make appointments and maintain office calendar
• Receive incoming calls, take reliable messages, and route all to appropriate staff
• Receive, sort, and distribute mail and other documents to staff members
• Maintain office files
• Perform routine bookkeeping tasks, including simple arithmetic operations

Other

• Maintain confidentiality of all information
• Participate in staff development training programs when appropriate
• Keep informed and comply with all state, district, department, and campus policies and regulations concerning primary job functions
• Order and maintain supplies
• Perform any other duties and/or tasks that may be assigned on an as needed basis

EQUIPMENT USED:

Computer and peripherals, copier, calculator, multi-line telephone, postage machine, folding machine, and fax

WORKING CONDITIONS

Mental Demands:

Ability to read

Ability to communicate effectively (verbal)

Ability to operate computer

Ability to follow oral and written instructions

Ability to meet deadlines

Physical Demands:

Frequent repetitive hand motions

Frequent prolonged use of computer

Frequent light lifting, under 15 pounds

Occasional heavy lifting, over 45 pounds

Occasional bending

Occasional stooping

Occasional kneeling

Continuous sitting

Sensory Requirements:

Hearing

Visual Acuity

Environment:

Normal office environment

Numerous phone calls

Subject to frequent interruptions

Subject to frequent deadlines

Requires travel throughout district

Subject to temperature extremes

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Reviewed by: Joe LaPuma Date: November 8, 2023

Approved by: Dr. Randy Davis Date: November 8, 2023