Attendance Specialist

CLERMONT

NORTHEASTERN

LOCAL

SCHOOL

DISTRICT

JOB

DESCRIPTION

Position

Title:

Attendance

Specialist

Reports

To:

Building

Principals

/

Superintendent

or

Designee

FLSA

Status:

Non-Exempt

/

Exempt

(Per

Contract

Terms)

POSITION

PURPOSE

The

Attendance

Specialist

oversees

attendance

across

the

district

to

enforce

the

compulsory

school

laws

of

Ohio.

This

role

serves

as

a

key

bridge

between

families,

building

administration,

and

the

community

to

improve

student

attendance,

monitor

negative

attendance

criteria,

and

facilitate

truancy

interventions

and

legal

proceedings

when

necessary.

KEY

RESPONSIBILITIES

District-Wide

Attendance

Monitoring

&

Communication

Oversee

student

attendance

across

all

district

buildings

to

identify

potential

attendance

problems,

chronic

absenteeism,

and

habitual

truancy.

Track

student

attendance

data,

daily

logs,

and

official

records

using

district

software

systems

(e.g.,

DASL.)

Communicate

regularly

with

building

administrators

when

students

reach

specific

attendance

thresholds

or

negative

attendance

criteria.

Issue

formal

warning

letters

and

notifications

to

parents

or

legal

guardians

when

students

accumulate

a

specied

number

of

absences

as

outlined

by

state

and

district

attendance

policies.

Maintain

accurate

records

of

students

on

"doctor's

excuse

only"

status

or

probation

for

attendance

violations.

• Reports

on

attendance

data

to

building

principals

and

board

oce

on

a

specied

basis.

• Tracks

and

reports

trends

in

attendance

data

at

building

and

district

level.

Truancy

Meetings

&

Intervention

Facilitate

truancy

intervention

meetings

with

families,

building

administrators,

guidance

counselors,

and

external

agencies

when

students

hit

critical

unexcused

absence

thresholds.

Work

collaboratively

with

school

teams

to

develop,

monitor,

and

enforce

absence

intervention

plans

for

habitually

truant

students.

Conduct

home

visits

and

field

checks

to

investigate

suspicious

or

unexcused

absences

and

engage

directly

with

families.

Consult

with

administrators

and

support

staff

regarding

social

or

home

factors

affecting

attendance

to

involve

counselors

or

support

services.

Legal

Compliance

&

Court

Liaison

Serve

as

the

primary

liaison

between

the

district,

local

juvenile

courts,

and

law

enforcement

agencies.

Prepare,

serve,

and

file

formal

court

citations

or

truancy

charges

against

students

or

parents

in

compliance

with

the

Ohio

Revised

Code.

Monitor

student

compliance

with

court-issued

attendance

orders

and

inform

the

court

immediately

of

any

violations.

Residency

&

District

Support

Supports

building

administration

and

central

office

with

address

checks,

residency

verification,

child

custody

documentation,

and

Homelessness

support.

Help

identify

missing

students,

follow

up

on

"no-show"

cases,

and

assist

with

missing

registration

documentation

(e.g.,

birth

certificates,

immunization

records).

Maintain

strict

confidentiality

regarding

student

records

and

legal

matters.

Perform

other

related

duties

as

assigned

by

building

administrators

or

the

Superintendent.

QUALIFICATIONS

Education:

High

School

Diploma

or

equivalent

required

(Associate's

or

Bachelor's

degree

in

Education,

Criminal

Justice,

or

Social

Work

preferred).

Experience:

Previous

experience

in

a

school

environment,

law

enforcement,

juvenile

court

system,

or

social

services

setting

preferred

Knowledge:

Understanding

of

the

Ohio

Revised

Code,

state

attendance

laws,

and

local

juvenile

court

procedures

Skills:

Strong

communication,

conflict

resolution,

mediation,

and

organizational

skills.

Proficient

in

data

entry

and

student

information

systems

(DASL,

Excel,

Word,

Google

Docs)

Requirements:

Valid

Driver's

License

and

reliable

transportation.

Must

pass

satisfactory

BCII

and

FBI

background

checks.

WORKING

CONDITIONS

Frequent

travel

between

district

school

buildings,

student

homes,

and

county

court

facility

locations.

Occasional

interaction

with

unruly

or

confrontational

individuals.

Physical

tasks

may

require

sitting,

standing,

driving

in

inclement

weather,

bending,

and

lifting

up

to

40-50

lbs.