Automotive Bookkeeper

Job Summary

The Automotive Bookkeeper is responsible for managing financial transactions and maintaining accurate accounting records for the dealership. This role supports dealership operations by handling accounts payable/receivable, reconciling accounts, and assisting with financial reporting specific to vehicle sales, service, body shop and parts departments.

Key Responsibilities

• Record and maintain daily financial transactions for vehicle sales, service, body shop, and parts departments
• Process accounts payable (vendor invoices, flooring expenses, inventory purchases)
• Manage accounts receivable, including customer payments and financing transactions
• Reconcile bank accounts, dealership statements, and manufacturer accounts
• Post vehicle deals into the accounting system and verify deal accuracy (gross, fees, commissions)
• Track and reconcile inventory, including new and used vehicles
• Assist with payroll processing, including commissions for sales staff
• Prepare monthly financial statements and assist with closing processes
• Maintain compliance with dealership policies, manufacturer requirements, and tax regulations
• Work closely with the Controller, Fixed Operations Manager, and Sales Managers
• Assist with audits and provide documentation for tax filings

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s in Accounting/Finance preferred)
• 2+ years of bookkeeping or accounting experience (automotive dealership experience strongly preferred)
• Knowledge of automotive accounting processes (deal posting, flooring, inventory accounting)
• Experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) is a plus
• Strong proficiency in Microsoft Excel and accounting software

Skills & Competencies

• Strong attention to detail and accuracy
• Ability to work in a fast-paced, high-volume environment
• Solid understanding of accounting principles
• Strong organizational and time management skills
• Ability to handle confidential financial data
• Effective communication and teamwork skills

Work Environment

• Office setting within a dealership
• Frequent deadlines tied to month-end closing and sales reporting
• Regular interaction with sales, finance, and service departments

Preferred

• Experience with manufacturer reporting requirements
• Familiarity with title processing and registration paperwork
• Knowledge of automotive financing and lender relationship