Automotive Fleet Operations Coordinator

Introduction

The Automotive Fleet Operations Coordinator supports a growing fleet of prototype and benchmark vehicles used to evaluate future vehicle technologies and customer experiences. This role works closely with engineering, design, testing, and product development teams to ensure vehicles, facilities, and resources are available and operating efficiently. The position combines fleet operations, vehicle logistics, scheduling, compliance administration, and prototype vehicle support in a fast-paced automotive environment.

Required Skills & Qualifications

• Fleet Operations
• Fleet Administration
• Automotive Logistics
• Transportation Operations
• Vehicle Coordination and Scheduling
• Vehicle Maintenance Coordination
• Operational Record Management
• Strong Organizational and Problem-Solving Skills
• Written and Verbal Communication Skills
• Ability to Work Independently and Manage Multiple Priorities
• Valid Driver's License with Clean Driving Record
• Ability to Operate Various Prototype and Production Vehicles
• 1-3 years of experience in Fleet Operations, Vehicle Fleet Administration, Automotive Logistics, Transportation Operations, Vehicle Rental Operations, Dealership Service Operations, Vehicle Testing Support, or Automotive Studio or Engineering Support
• Associate Degree, High School Diploma / GED
• Prior work experience at client or in client's Industry

Applicants must be able to work directly for Artech on W2

Preferred Skills & Qualifications

• Fleet Management Software Experience
• Airtable or Similar Coordination Platforms
• Connected Vehicle Applications
• Digital Scheduling and Shared Calendar Tools
• Client Excel or Similar Data Management Tools
• Vehicle Testing and Benchmarking Experience
• Prototype Vehicle Program Exposure
• HMI (Human Machine Interface), UI (User Interface), and UX (User Experience) Exposure
• Fleet Management and Compliance Administration
• Vehicle Maintenance and Repair Coordination
• Service Operations or Warranty Administration
• Vehicle Routing and Logistics
• Automotive Manufacturing, Supplier, Dealership, Rental Fleet, or Transportation Operations Experience
• Experience Supporting Prototype Vehicles and Vehicle Evaluations
• Associate Degree in Business, Automotive Technology, Logistics, Supply Chain, Transportation, or a related field

Day-to-Day Responsibilities

• Manage day-to-day operations of a prototype vehicle fleet.
• Coordinate vehicle inspections, maintenance, repairs, fueling, detailing, and vehicle readiness activities.
• Monitor vehicle condition and availability to support evaluation activities.
• Manage vehicle access through connected vehicle and fleet management tools.
• Coordinate vehicle and test bench scheduling.
• Facilitate vehicle movement between testing locations and evaluation facilities.
• Support vehicle deliveries, pickups, and transportation logistics.
• Administer driver clearance and authorization programs.
• Verify manufacturer plate certifications and vehicle usage requirements.
• Coordinate building and garage access.
• Process overtime, overnight, and weekend vehicle use requests.
• Maintain key inventories and fuel card inventories.
• Ensure accurate usage records and documentation.
• Support compliance with fleet policies, safety requirements, and operational procedures.
• Participate in test drives, benchmarking, and vehicle review activities.
• Assist with data collection and documentation.
• Support validation activities involving driver-facing technologies, controls, displays, and vehicle user experiences.
• Monitor collaboration channels and respond to operational requests.
• Communicate scheduling and vehicle availability updates.
• Maintain fleet procedures and operational documentation.

For immediate consideration please click APPLY to begin the screening process with Alex.