Automotive Office Assistant

Cheese Bus Inc

Jamaica, NY

JOB DETAILS
SKILLS
Administrative Skills, Automotive Repair and Maintenance, Billing, Budget Reporting, Budgeting, Business Development, Cold Calling Skills, Communication Skills, Cost Control, Customer Relations, Detail Oriented, Documentation, Driver's License, Establish Priorities, Expense Tracking, File Management, Finance, Financial Reporting, Follow Through, Forecasting, Google Apps, Maintain Compliance, Maintenance Services, Multitasking, Operations, Operations Management, Organizational Skills, People Management, Problem Solving Skills, Purchasing/Procurement, Reconciliation, Record Keeping, Records Management, Regulations, Retail Management, Safety Compliance, Spreadsheets, Supplier Relationship Management (SRM), Systems Administration/Management, Vendor/Supplier Relations
LOCATION
Jamaica, NY
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Competitive salary
  • Flexible schedule
  • Free food & snacks

Key Responsibilities:


Operations & Shop Management


  • Oversee daily operations of the automotive repair shop and fleet services

  • Coordinate vehicle maintenance, repairs, inspections, and scheduling

  • Purchase parts and supplies while managing vendor relationships

  • Ensure compliance with DOT, DMV, and safety regulations

  • Assist with transportation-related operations when needed

Finance & Record Keeping


  • Maintain accurate financial records, invoices, and expense tracking

  • Reconcile payments, billing statements, and vendor accounts

  • Prepare basic financial reports and spreadsheets

  • Support budgeting, cost control, and expense forecasting

  • Track payroll-related documentation and operational costs

Administrative & Systems Management


  • Proficient use of spreadsheets (Google Sheets / Excel)

  • Manage files, records, and communications using Google Workspace

  • Maintain organized digital and physical records

  • Support internal reporting and documentation needs

Customer & Vendor Relations


  • Handle inbound and outbound calls professionally

  • Conduct cold calls for service outreach, follow-ups, and business development

  • Communicate clearly with clients, vendors, and internal staff

  • Represent the company professionally at all times

Required Qualifications:


  • Proven experience in automotive, transportation, or mechanical environments

  • Strong record-keeping and organizational skills

  • Proficiency with spreadsheets (Excel / Google Sheets)

  • Experience using Google Workspace (Docs, Sheets, Drive, Gmail)

  • Comfortable making phone calls and cold outreach

  • Experience purchasing automotive or mechanical parts

  • Valid driver’s license

  • Strong attention to detail and follow-through

  • Ability to multitask and prioritize in a fast-paced environment

Preferred Qualifications:


  • Experience managing a repair shop or fleet operation

  • Familiarity with DOT, DMV, or transportation compliance

  • Basic understanding of budgeting and financial reporting

  • Prior management or supervisory experience

Key Traits We’re Looking For:


  • Reliable and accountable

  • Professional and personable

  • Detail-oriented

  • Problem-solver

  • Comfortable working independently

  • Strong communicator


About the Company

C

Cheese Bus Inc