Aviation Superintendent

We are seeking an experienced and visionary Aviation Superintendent to oversee our dynamic aviation and ground operations. In this role, you will direct daily airfield activities, manage maintenance teams, and ensure strict regulatory compliance FAA while driving operational excellence.  The ideal candidate is a strategic leader dedicated to safety, team development, and maximizing operational efficiency in a fast-paced aviation environment.

Function: Maintains our license to operate by ensuring that the products sold are handled and stored such that they meet the required mandated standards, facilities conform to all Client stringent standards, local legislation and the latest HSSE standards and that the depots are managed efficiently and safely. Accountable for the complete supervision of the depots. It includes supervising all Operations, HR & HSE issues. The superintendent must manage the fuel storage facilities and into-plane activity whilst maintaining the Client’s Quality Control, HSE and Operating Standards.  Delegates responsibilities to his staff whilst maintaining full accountability. These responsibilities include, but are not limited to, staff training, HSSE initiatives, stock control and administrative duties. Oversee the safe and efficient operation of tank storage in the Depot facilities.

Key Responsibilities:

• Ensure adequate resources to operate the sites. Including the preparation of shift and leave schedules, to ensure the most efficient use of airport personnel and ensure efficient apron service.
• Communicate and ensure compliance around Client expectations & standards.
• Take active interest in all staff’s wellbeing to ensure they are physically and mentally fit to carry out their duties and if they are not seeking ways of facilitating a recovery.
• Manage relations and disciplinary procedures in accordance with company personnel manual, conditions of employment, union agreement as appropriate.
• The Airport Superintendent is accountable for all operational aspects of the Terminal’s operation in accordance with the procedures and regulatory standards.
• The Superintendent is responsible for the operation of the Quality Assurance at that site. In this role, the Superintendent shall be responsible for:
  • The implementation of correct quality control procedures.
  • Maintaining satisfactory documentation.
  • The quality of product received by the airport depot.
  • The quality of product stored and handled within the depot.
  • Quality of product transferred to the into plane sold to the customers at the airport.
• Accountable for the airport depot and into plane activities. This would include:

• Effective management of all Site risks including applying tools to recognize and minimize risk.
• Thorough application of Management of Change.
• Ensuring that all staff are competent to carry out their assigned duties.
• Optimizing the efficiency of the operation.
• Implementation of recommendations from audits.
• Responsibilities include interviewing; training employees; planning, assigning, and directing work; appraising performance; employee recognition, addressing issues and ensuring employees successfully complete company's training programs.

• Where the operational needs of the airport dictate, the Superintendent may be required to perform as a working member of the staff and will perform the tasks that would normally be assigned to his staff.
• Accountable for all administrative duties in the depot. This includes but not limited to Sales, stock management and movements, overtime, petty cash, record keeping, data inputting. Routinely checking the accuracy of these tasks when performed by his staff.
• Assisting with the compiling of Capital and Opex Budget information for the Operations Manager controlling the Opex budget.
• Accountable for communicating stock requirements, considering any changes in demand patterns.
• Identify trends, irregularities and implementing remedial action.
• Lead a team of operations supervisors who control and monitor transfers of the various bulk liquid chemicals stored and handled at the facility. Distribute the daily workload among the Operations team.
• Coordinate and interface with customer representatives and surveyors in the daily operations.
• Play a key role in responding to terminal emergencies such as spills and fire. Drives and promotes safety throughout the site.
• Lead operations, inventory, safety and communication meetings as required.
• Leads delay and incident investigations and takes action to prevent recurrence.
• Ensures environmental policies and practices are followed and all spills are properly reported.
• Ensures hazardous wastes generated are properly handled and not allowed to accumulate.
• Coordinates with Client Maintenance & HSSE Supervisors.
• 24/7 availability to respond to critical airport operational needs.
• Works closely with the Operations Manager to research problems and communicate necessary information.
• Some responsibilities may include interviewing, hiring, and employee performance management.
• Other duties as assigned.

Main accountabilities include:

• Complete detailed reports.
• Must be able to direct others and give clear directions.
• Able to organize and disseminate accurate operational information.
• Conduct shift briefings/meetings to ensure staff are organized.
• Ensure timely response to airlines and fueling teams for equipment-related issues and audits.
• Available to work off hours including nights, weekends & holidays.
• Represents the Company in a positive manner, modeling ethical business behavior and integrity.
• Able to respond to and direct emergency and spill response activities.
• Assures adherence to safety policies and procedures.
• Reports all accidents and injuries and assist in investigations which to prevent re-occurrence.
• Can meet Company's Attendance and code of conduct standards.
• Able to serve as a backup for operations manager.
• Is responsible for the overall direction, coordination, and evaluation of the employees.
• Carries out responsibilities in accordance with the organization's policies and applicable laws.
• Other duties as assigned.

  Safety, Security and Compliance

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed on Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety policy.
• Attend training courses as may be arranged by the Company.
• Other duties as assigned.

Physical Demands:
The physical demands described below are representative of what the employee will find when performing his duties.

• Lift and/or carry equipment or boxes.
• This role routinely uses standard office equipment such as computers and smartphones.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• This would require the ability to lift up to 70 pounds, bend, stand, or stoop, as necessary.
• Ability to perform climbing, bending, stooping, kneeling and moderate lifting.
• Must be able to work in confined spaces, over water and not be afraid of heights.

Working Conditions:

• Overtime as required.
• Work both indoors and outdoors.
• Must be comfortable working in all weather conditions, work is primarily outdoors.

Experience: 

• Recognized 4-year post school qualification College Degree or equivalent.
• Preferred 10 years Operations experience.
• Work experience in a technical field including on airport work is an added advantage.
• Valid driver’s license or international equivalent.
• Experience with product quality control of aviation fuels.
• Proven track record as being able to self-manage, motivate and coach others.
• Availability to travel within Puerto Rico & USVI. 

Qualifications:

• OSHA and EPA Regulations Knowledge (Preferred)
• Must be able to obtain and maintain all required airports and customs badges/seals.
• Available and flexible to work weekends and holidays if required.
• Strong written, verbal, and interpersonal skills.
• Manage customer relationship skills.
• Ability to effectively communicate with customers, airport management and regulators.
• Should possess solid problem solving, multi-tasking abilities and experience in the handling of flight operations.
• Computer and experience with Microsoft Office programs required.
• Ability to read, analyze and interpret technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information to and respond to questions from groups of managers & customers.
• Ability to apply math skills such as analysis, addition, subtraction, discounts, interest, and percentages.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions and deal with several abstract and concrete variables.
• Clear and concise written and verbal communication skills in the English language.
• Experience with automated control and monitoring systems.
• Strong supervisory skills, organizational skills, prioritization skills and communication skills.
• Ability to direct and motivate employees towards the accomplishment of goals and objectives.
• Ability to develop and implement operating procedures.
• Ability to mentor.

Skills & Competencies:

• Knowledge of Microsoft Office, safety & technical standards, operating procedures and regulations.
• Excellent English communication skills, Communication
• Good leadership skills, communication and organizational skills.
• Energy and Stress Management; Ability to work under pressure and provide direction.
• Teamwork & Problem Solving.
• Ability to prioritize and schedule work; meet multiple deadlines.
• Communicate effectively, both orally and in writing.
• Ability to work without direct management supervision; Strong initiative and independence.
• Accountability and Dependability
• Ethics and Integrity
• Inventory & quality control knowledge.
• Basic knowledge of mechanicals.
• Bilingual - English/Spanish.
• Ability to maintain client relationships