Beaumont Emergency Hospital Business Operations Coordinator

Business Operations Coordinator – Job Description

Department: Administration

FLSA Status: Exempt

Job Type: Administrative

Work Schedule: Monday - Friday /As Needed

Job Status: Full Time

Reports To: CEO/COO/CNO

Amount of Travel Required: None

PositionsSupervised:None

POSITION SUMMARYThis role supports the smooth operation of the business office by managing financial processes, staff onboarding and training, vendor and supply coordination, policy and procedure oversight, and administrative tasks such as record requests and scheduling. Additional responsibilities may be assigned to ensure overall efficiency and effectiveness of business office operations.ESSENTIAL FUNCTIONS

ReasonableAccommodationsStatement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

1. Prepare, verify, and submit bank deposits in accordance with office procedures.
2. Support QAPI initiatives by preparing documentation, recording minutes, and tracking action items.
3. Coordinate new hire onboarding, including system access, badge issuance, and orientation; manage employee termination processes as needed.
4. Maintain office operations by managing business supplies and snacks, ensuring stock levels meet staff needs.
5. Schedule and coordinate CPR and other required staff trainings.
6. Manage preventative maintenance and vendor services, ensuring timely scheduling and completion.
7. Direct and respond to medical record requests in a timely and compliant manner.
8. Support the policy and procedure review process, ensuring completion and adherence to standards.
9. Perform other business office duties as assigned to support efficient operations.

POSITION QUALIFICATIONS

Competency Statement(s)

• Communication - Conveys verbal and written information using effective techniques and approaches that promote clarity, teamwork, and efficiency, and that reflect the company's core
• Empathetic - Ability to appreciate and be sensitive to the feelings of
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Patient Oriented - Ability to take care of the patients' needs while following company
• Accountability - Ability to accept responsibility for his/her
• Dependability - Takes responsibility for own actions; completed assignments in an ethical and mature manner.
• Honesty/Integrity - Ability to be truthful and be seen as credible in the
• Multi-Task - Has the ability to learn new information quickly and able to manage several projects at
• Team Player - Is a reliable Team Player who can function competently under deadline
• Time Management - Has superior time management, organizational skills and problem solving ability. Must have the ability to work independently.
• Reliability - The trait of being dependable and
• Punctuality - The characteristic of being "on-time" and able to complete a required task before or at a designated time.

Physical Demands - This position requires the ability to perform routine office tasks, which may include sitting or standing for extended periods, using a computer and other office equipment, and handling files and documents. The role may require occasional lifting or carrying of items up to 25 pounds, reaching, bending, and walking within the office or to other office locations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Work Environment -The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts and risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals and risk of radiation. The employee may be exposed to various contagious diseases or conditions that have the potential of being physically, emotionally, and/or psychologically harmful. The noise level in the work environment is usually moderate.

MINIMUM QUALIFICATIONS & SKILLS & ABILITIES

Education:

High School or Equivalent; College Degree IN Business Administration or related field strong preferred OR 4 years of equivalent work experience

Experience:

3-5 years of experience working in a hospital setting and at least l year of management experience

Skills:

Familiarity with MS Office suite, especially Microsoft Excel. Keyboarding/typing and 10-key touch

Demonstrated ability to communicate effectively (verbal and written) with all levels of staff

Ability to demonstrate urgency, responsiveness and independently manage multiple projects simultaneously in a fast-paced environment

Proven project management skills, attention to detail, ability to influence others. and strong

organizational skills

Ability to navigate ambiguity and competing priorities, and provide thoughtful change leadership

Certifications & Licenses:

CPR/BLS