Bid Coordinator

Bid Coordinator Salary $0.00 Annually Location: Houston, TX Job Type: Regular Full-time Job Number: 16441 Department: Engineering Department Opening Date: 03/23/2026 Closing Date: 4/6/2026 11:59 PM Central

Description

Benefits

Questions

Position Description

Position Overview: The Bid Coordinator plays a vital role in managing the bid process for county contracts and procurement activities. This position is responsible for overseeing bid solicitations, ensuring adherence to county regulations and procedures, and acting as a liaison between the county and vendors. The Bid Coordinator ensures efficient procurement operations by coordinating meetings, supervising staff, and effectively utilizing contract management systems.

Job Duties:

• Oversee the preparation, review, advertisement, and communication of solicitation documents, and manage the receiving, tabulation, and evaluation of proposals and bids to ensure accuracy and compliance.
• Schedule, coordinate, and present at pre-submittal, pre-proposal, and pre-bid meetings, while facilitating technical evaluator and selection committee discussions for thorough evaluation and decision-making.
• Prepare and process contract amendments, ensuring all modifications are accurately executed, and facilitate negotiations for professional service contracts, addressing terms and conditions as needed.
• Apply and interpret contracting principles and relevant laws, including Texas State Statutes and Local Government Codes, ensuring all procurement activities comply with legal and organizational standards.
• Utilize solicitation and contracting websites, along with project management software, to manage, update, and track solicitations and contracts efficiently.
• Supervise, mentor, and evaluate the performance of Contract Coordinators, while overseeing the closeout process of construction contracts to ensure accuracy and completeness.
• Develop training materials and procedures for Contract Coordinators, providing ongoing mentorship to enhance skills and ensure adherence to procurement policies.
• Maintain clear, accurate, and timely communication with Directors, Managers, vendors, consultants, contractors, and the public, ensuring effective communication throughout the procurement process.
• Maintain confidentiality of sensitive procurement information, and prepare reports, presentations, and documentation to support procurement activities and decision-making.
• Operate with minimal supervision, exercising discretion and sound judgment in managing procurement responsibilities.
• Other duties as assigned.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• Bachelors degree in business administration, Public Administration, Procurement, or a related field.

Experience:

• 3- 5 years of professional experience in purchasing, procurement, or contracting, including the preparation of solicitations and contracts.

Knowledge, Skills & Abilities (KSAs):

• In-depth knowledge of public procurement laws, regulations, and practices.
• Strong organizational and time management skills with the ability to handle multiple bids simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and procurement management software.
• Attention to detail and ability to ensure accuracy and compliance in bid documents and processes.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Preferences:

• Education: Relevant certifications (e.g., CPPB, CPPO) are a plus.
• Experience: A minimum of one (1) year of experience working within a county government setting, demonstrating a strong understanding of county-specific procurement processes, regulations, and operational requirements.
• Knowledge, Skills & Abilities (KSAs):
• Experience with software like E-Builder.
• Knowledge of county-specific procurement procedures and local government operations.
• Demonstrated ability to handle complex procurement projects and negotiate contracts.

General Information

Position Type, and Typical Hours of Work:

• Full-Time | Regular | 40 hours per week.
• Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary:

• Commensurate experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:

• Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required.
• May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).
• This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.
• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:

• Medical, vision, and dental insurance.
• Wellness.
• Professional development opportunities.
• Flexible spending accounts.
• 457 deferred compensation plans.
• Retirement pension (TCDRS).
• Transportation assistance (Metro Ride Sponsor Program).
• Disability and life insurance.
• Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

• Health & Wellness Benefits
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Paid Time Off (PTO)
• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave
• Sick Leave
• Retirement Savings Benefit
• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule
• METRO Ride Sponsor Program

** Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website: www.benefitsathctx.com

01 Which of the following best describes your highest level of education completed as it relates to this position? Qualifying information must be documented in the Education section of your application.

• High School or GED diploma
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02 If you selected a college degree in response to the previous question, which of the following best describes your major?

• Business Administration
• Public Administration
• Procurement
• Other related field

03 Do you have professional experience in purchasing, procurement, or contracting, including the preparation of solicitations and contracts?

• less than a year
• 1- 2 years
• 2 - 3 years
• 3 - 4 years
• 4- 5 years
• 5 or 5+ years

04 Do you have In-depth knowledge of public procurement laws, regulations, and practices?

• Yes
• No

05 Do you have experience using Microsoft Excel, Access, and PowerPoint?

• Yes
• No

Required Question

Employer: Harris County Address: 1111 Fannin St Ste. 600 Houston, Texas, 77002 Phone: 713-274-5445 Website: https://www.governmentjobs.com/careers/harriscountytx