Bid Coordinator - Hunton Trane

Hunton Trane a division of Hunton Group is seeking a detail-oriented Bid Coordinator to support our HVAC sales team by managing the bid process from initial document intake through tracking and follow-up. This role is responsible for organizing bid documentation, maintaining accurate records, and ensuring deadlines are met in a fast-paced, deadline-driven environment, while offering opportunities for continued learning and career development within the HVAC industry.

Come work for an industry leader that has been recognized both locally and nationally as one of the Top Places to Work!

Key Responsibilities:

• Review bid invitations, plans, and specifications to identify scope, requirements, and deadlines
• Manage and distribute bid documents, including plans, specifications, addenda, and revisions
• Organize and maintain bid files to ensure access to current and accurate information
• Track bid activity, milestones, and outcomes within the CRM system
• Maintain organized and up-to-date records
• Communicate effectively with general contractors, mechanical subcontractors, consulting engineers, Estimating Team, Industrial Team, and Commercial Sales Team
• Support internal coordination to ensure timely responses to bid-related requests
• Engage in ongoing professional development through participation in internal team meetings and vendor sessions to stay current on product offerings, industry trends, and market developments
• Assist in improving bid processes, templates, and tracking methods

Qualifications:

• 2+ years of experience in bid coordination, sales support, or related role preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook required)
• Experience with CRM systems
• Familiarity with construction documents, including plans, specifications, and addenda
• Familiarity with HVAC equipment schedules and technical documentation
• Strong organizational skills and ability to manage multiple deadlines
• Close attention to detail and strong communication skills

What We Offer:

• Competitive compensation based on experience
• Health benefits and retirement plan
• Paid time off
• Stable, team-oriented work environment with opportunities for growth and advancement