Bilingual Administrative Assistant

Location: San Diego, CA

Pay: $20.00+/hour DOE

Schedule: Monday-Friday

Position Overview

We are seeking a professional and detail-oriented Bilingual Administrative Assistant to support daily office operations and provide exceptional customer service to internal teams and external clients. This role requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment.

The ideal candidate is bilingual in English and Spanish, highly organized, tech-savvy, and comfortable communicating with individuals from diverse backgrounds.

Key Responsibilities

• Serve as a primary point of contact by phone, email, and in person
• Provide administrative support to management and departmental staff
• Maintain accurate records, databases, and confidential files
• Update data and documentation in multiple systems with a high level of accuracy
• Schedule appointments, meetings, and follow-up communications
• Track projects, tasks, and customer interactions to ensure timely completion
• Prepare reports, spreadsheets, and other business documents
• Communicate with internal departments and external partners to obtain information and resolve issues
• Assist with document collection, processing, and record management
• Support office operations and special projects as assigned

Qualifications

• Bilingual in English and Spanish preferred
• Associate degree or equivalent administrative experience preferred
• Minimum 2 years of administrative, clerical, customer service, or office support experience
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Strong data entry and computer skills
• Ability to prioritize and manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Strong attention to detail and organizational abilities
• Professional, customer-focused approach with a positive attitude

Desired Skills

• Experience working in a fast-paced office environment
• Strong problem-solving and decision-making abilities
• Ability to work independently and collaboratively with cross-functional teams
• Excellent time management and follow-through
• Comfortable learning new software systems and databases
• Ability to maintain confidentiality and handle sensitive information

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.