Healthy Innovations is seeking a dependable, organized, and proactive bilingual professional to support a busy business owner in Tucson, Arizona.
This position combines personal assistant responsibilities with administrative office support, with approximately 50% of the role dedicated to each. We're looking for someone who communicates confidently in both English and Spanish, is comfortable using modern office technology, and takes pride in keeping daily operations organized and running smoothly.
The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.
Compensation & Benefits
- $18–$20 per hour, depending on experience
- Approximately 30–40 hours per week, based on business needs; 40 hours are not guaranteed
- Monday through Friday, daytime schedule
- No weekends or holidays required
- Workdays typically conclude around the end of school hours
- Consistent weekday scheduling with some flexibility in weekly hours
- Opportunity for professional growth and increased responsibilities
- Variety of administrative and personal assistant duties
- Positive, professional work environment
- Direct involvement in business operations and special projects
Personal Assistant Responsibilities
- Manage calendars, appointments, and daily schedules
- Coordinate meetings, travel arrangements, and occasional local errands
- Research products, services, and vendors
- Assist with event planning and special projects
- Track important deadlines, reminders, and follow-up activities
- Communicate professionally with vendors and service providers
- Handle confidential personal and business information with discretion
Administrative Responsibilities
- Answer phone calls, manage emails, and assist with daily office communications
- Provide professional written and verbal communication in English and Spanish
- Perform data entry and maintain accurate business records
- Create and update spreadsheets, documents, and reports
- Organize electronic and physical filing systems
- Assist with invoicing, basic bookkeeping, and administrative tracking
- Schedule and coordinate virtual meetings using Microsoft Teams
- Prepare correspondence and other business documents
- Support customer service and client communications
- Maintain organized administrative systems and workflows
Required Qualifications
- Fluent in English and Spanish, both written and spoken
- Proficiency with Microsoft Teams, including scheduling and coordinating meetings
- Working knowledge of Microsoft Office, particularly Outlook, Excel, and Word
- Strong computer skills and ability to learn new technology
- Excellent organizational and time-management abilities
- Professional written and verbal communication skills
- Strong attention to detail and ability to prioritize competing tasks
- Valid driver's license and reliable transportation for occasional local errands
- Ability to handle confidential information responsibly
- Dependable, punctual, and comfortable working independently
Preferred Qualifications
- Previous experience as an Administrative Assistant, Executive Assistant, or Personal Assistant
- Experience with QuickBooks or basic bookkeeping
- Background in customer service or client support
- Experience coordinating events or special projects
- Previous experience supporting a small business owner or office
What We're Looking For
We're seeking someone who takes initiative, anticipates needs, and enjoys finding solutions. Successful candidates will be professional, trustworthy, adaptable, and comfortable balancing a variety of responsibilities throughout the workday.
Additional Hiring Information
Candidates may be subject to a background check as part of the hiring process, consistent with applicable laws.
How to Apply
Please submit your resume through this job posting. Candidates should be prepared to provide a brief summary of relevant experience, three professional references, and their earliest available start date during the hiring process.
Healthy Innovations is looking to fill this position immediately and will review applications and conduct interviews as qualified candidates apply.
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