Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
Keep Track of documents, and meet deadlines, pre-quality subcontractors.
Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.
Act as point person for office guests.
Communicate policies and procedures - Alert employees of new processes, rules and regulations.
Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
Establishes and maintains basic project control logs.
Reviews and enters data from timesheets and daily tickets for job cost tracking.
Saves and maintains data in company cloud system.
Aids estimating team as needed including potential bid opportunities and bid preparation.
Assists Human Resources with hiring and orientation process.
Assists safety team in administration duties.
Assists payroll department with data entry and reporting.
Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
Additional duties as assigned.
Numbers & Facts
Location
Sappington, Missouri
Skills
Administrative Skillsunmatched
Cloud Computingunmatched
Communication Skillsunmatched
Constructionunmatched
Cross-Functionalunmatched
Data Entryunmatched
Expense Reportsunmatched
Human Resourcesunmatched
Multilingualunmatched
Office Managementunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Project Controlunmatched
Proposal Writingunmatched
Regulationsunmatched
Telephone Skillsunmatched
Time Managementunmatched
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