Billing & AP/AR Specialist
Job Type: Full-Time
Job Summary
We are seeking a detail-oriented Billing & AP/AR Specialist to support daily billing, accounts payable, accounts receivable, and driver payment activities for a growing transportation and logistics operation.
This position will be responsible for preparing customer invoices, processing driver payments, entering financial data, maintaining accurate records, and resolving routine billing and payment inquiries. The ideal candidate is highly organized, comfortable working with high volumes of data, and proficient in Excel.
Key Responsibilities
Prepare customer invoices for drayage, storage, chassis, and cross-dock services using transportation and billing systems.
Process driver payments accurately and on schedule, resolving routine payment questions.
Process accounts payable and accounts receivable transactions, including vendor invoices, receipts, and payment postings.
Perform high-volume data entry while maintaining accuracy and attention to detail.
Verify job details, quantities, and rates against customer and vendor contracts before invoicing.
Maintain organized billing records, invoices, receipts, and supporting documentation.
Respond to billing and payment inquiries from customers, carriers, and internal departments.
Follow up on outstanding receivables and unpaid invoices.
Escalate billing discrepancies, disputes, and rejected invoices when necessary.
Assist with month-end reporting and accounting requests.
Follow established billing procedures and identify opportunities to improve processes.
Qualifications & Requirements
Minimum of 2 years of experience in billing, accounts payable, accounts receivable, or payroll processing.
Advanced Excel proficiency, including formulas, VLOOKUP/XLOOKUP, pivot tables, and data cleanup.
Strong data entry skills with a typing speed of 50+ WPM.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Transportation industry experience preferred; trucking or drayage experience strongly preferred.
Experience with Trinium, TMS EZ, or Blume is a plus.
Ability to work outside normal business hours as needed to meet billing and payroll deadlines.