Billing Assistant

Location: New York
Schedule: 9:30 AM to 5:30 PM
FLSA: Non-Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Billing Specialist in the Finance department, reporting to the Billing Supervisor and Billing Manager.

The role will reside in the New York office with hybrid work capabilities and will be responsible for preparing monthly bills including for more complex/difficult client billing, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. 

Key responsibilities of this position include:

• Prepare monthly prebills for distribution to attorneys, including for more complex/difficult client bills.
• Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant.
• Communicate with attorneys and secretaries to address any billing questions or report requests.
• Edit, prepare and finalize monthly prebills.
• Work with Collections staff to collect aged accounts receivables.
• Prepare Accounts Receivables write-off according to firm policy.
• Manage the Secondment process, including rendering invoices for the U.S. offices.
• Monitor the e-billing process for those clients that are electronically billed to ensure that invoices are successfully submitted.
• Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion.
• Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate.
• Verify daily new business e-mails and ensure correct input of information and special billing arrangements for assigned clients.
• Handle incoming and outgoing accounting correspondence in a timely fashion.
• Maintain billing filing system on a monthly basis.
• Serve as a resource for Senior Billing Specialists to answer questions and provide advice.
• Other responsibilities as assigned.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Minimum of two year degree required, with four year college degree preferred, with specialization in accounting or finance preferred.
• 1+ years law firm billing experience preferred.
• Strong proficiency in Microsoft Office applications, including Word PowerPoint and Outlook.
• Advanced proficiency in Microsoft Excel.
• Excellent oral and written communication skills, including ability to effectively communicate with partners, senior management and clients.
• Ability to read, comprehend and follow instructions.
• Ability to work independently and with a team.
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.
• Ability to use critique of work to improve performance.
• Identify issues and problems with assignments.
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner.
• Strong organizational skills.
• Ability to prioritize multiple projects with specific deadlines; strong attention to detail.
• Ability to deal with stress around deadlines.
• Ability to work extended hours as necessary to fulfill time sensitive responsibilities.
• Commitment to the office and firm.
• Commitment to professional growth and development.

The anticipated base salary range for this position in New York is $60,000 to $65,000. The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed. Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits. Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

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