Billing Specialist -Crane Division
Direct Hire Opportunity
$23.00-$25.00 hourly
Monday-Friday-8:00am-5:00pm -On site
Position Summary
The Billing Specialist supports crane project billing by preparing accurate customer invoices, maintaining AIA billing and compliance documentation, and meeting monthly submission deadlines. This role coordinates with customers and internal teams to address billing and payment questions, uses dispatch software and Excel, and cross-trains in job cost accounts payable and payroll preparation.
Key Responsibilities
- Customer invoicing: Review contracts, purchase orders (POs), change orders, and Sales job workups; obtain missing information and prepare accurate invoices using the appropriate billing codes.
- AIA billing: Prepare and maintain AIA billing documentation, including applicable payment applications and supporting schedules.
- Change orders: Process approved change orders and accurately reflect contract modifications in project billing.
- Compliance documentation: Prepare, request, collect, review, and track lien waivers, lien releases, and other compliance documentation from subcontractors and vendors.
- Billing submissions: Submit accurate billings within established monthly deadlines and manage customer invoice portals.
- Customer and project coordination: Respond to customer invoice questions and communicate with project managers, subcontractors, and accounting personnel about billing status, documentation, and payment issues.
- Systems: Use dispatch software and Excel to support billing activities.
- Cross-training: Cross-train in job cost accounts payable and payroll preparation.
Qualifications and Skills
- Previous experience in construction, contracting, industrial, logistics, or specialty subcontracting, with responsibilities in billing, project accounting, accounts receivable, contract administration, or construction administration. Medical Billing experience does not qualify as relevant billing experience for this position.
- Experience using enterprise software systems, with the ability to quickly learn, adapt to, and confidently navigate unfamiliar systems.
- Strong organizational skills and attention to detail.
- Demonstrated customer interaction skills and experience.
- Ability to coordinate and work across departments, including Sales, Accounts Receivable, and Administration.
- Associate degree or equivalent work experience.
- Accounts receivable experience is a plus.
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