Job Description
Introduction:
At RPS, we don’t just embrace bold ideas, we make them happen. We’re a team of entrepreneurs, big-picture thinkers, and passionate experts who thrive on possibility. Every day, we collaborate across teams, challenge convention, and push boundaries to design innovative solutions for our clients. With access to top-rated carriers and a dynamic marketplace, we bring strategy and creativity together to deliver what others might call impossible. Here, every voice counts, every perspective matters, and every challenge is an opportunity to grow. You’ll be supported by a culture that celebrates ownership, curiosity, and high performance, where you’re trusted to do your best work and encouraged to keep learning along the way.
Overview:
At RPS, we champion the possibilities by bringing people together through meaningful client experiences. If you're early in your career and enjoy organizing details, coordinating projects, and helping events run smoothly, this role offers the opportunity to build valuable experience while working with a wide range of colleagues and clients. RPS values collaborative coworkers, relationship builders, lifelong learners, and growth seekers who are ready to contribute, learn, and develop their skills.
How you'll make an impact:
As a Board Meeting and Operations Coordinator, you support the administration of Michigan Self-Insured Groups (SIG) programs. This role coordinates quarterly and annual Board meetings while providing operational support for member receivables, accounts payable processing and payroll audit activities. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in producing accurate, professional work.
- Coordinate the planning and execution of quarterly and annual Board meetings, including agendas, meeting materials, attendance tracking, logistics, minutes and record retention.
- Support preparation and distribution of Board packets while working closely with internal teams and external partners.
- Maintain Board records, meeting schedules, governance documentation and electronic filing systems.
- Support member receivables processing, tracking and payment follow-up activities
- Support with accounts payable processing, invoice documentation and reconciliations
- Partner with Board members, vendors, third-party administrators, auditors and stakeholders to ensure accurate and timely completion of key processes.
- Identify opportunities to improve workflows and enhance operational efficiency.
#LI-MS4
About you:
- High school diploma or equivalent
- At least two years of business or administrative experience
- Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts
- Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications
- Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence
- Experience using Microsoft Office applications, including PowerPoint
- Working knowledge of Windows-based desktop publishing applications
- Working knowledge of Adobe Suite
- Ability to track multiple deadlines and maintain accurate records and documentation
- Ability to work with internal and external contacts in a professional and service-focused manner
- Ability to prioritize tasks and adjust to changing deadlines
- Ability to work independently while also contributing to a team environment
- Consistent attendance, punctuality, and adherence to schedules
The following experience would be helpful but is not required:
- Experience supporting events, meetings, marketing initiatives, or project-based work
- Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments
- Experience coordinating communications with internal and external stakeholders
- Experience using project management tools or supporting project-based work
We're looking for someone who enjoys learning, building relationships, and helping deliver high-quality experiences through thoughtful planning and coordination. If you're ready to build your career in a role where organization, communication, and collaboration make a real impact, we'd love to hear from you. Together, we'll continue to champion the possibilities
Compensation and benefits:
At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.
- Competitive compensation
- Comprehensive benefits programs designed to support your well-being
- Career development opportunities and ongoing learning
- A collaborative, people-first culture with accessible leadership
- The opportunity to do meaningful work with global reach and local impact
At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.
Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)
Numbers & Facts
| Location | East Lansing, Michigan |
| Job Type | Full-time |
| Industry | Insurance |
| Company Size | 10,000 employees or more |
| Year Founded | 1927 |
| Website | https://www.ajg.com/ |
About Company
Gallagher, a global insurance brokerage and risk management services firm, helps clients address risk, protect assets and recover from losses. The products and services we provide keep businesses and institutions running, and enable individuals and families to rebuild their lives. Gallagher is the only insurance broker recognized by the Ethisphere Institute as a World's Most Ethical Company.
Gallagher provides retail and wholesale property and casualty brokerage, alternative risk transfer services, employee benefit consulting, and actuarial services. Gallagher also offers claims and information management, risk control consulting and appraisal services, human resource consulting, and retirement services.
Skills
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