Board Program Senior Coordinator, Events

Fidelity will not provide immigration sponsorship for this position.

Job Description:

The Role

As the Board Program Senior Events Coordinator, you play an integral role in the planning and execution of meetings and events for the Fidelity Board Program. You will be part of a shared service model providing administrative and operational support for Board meetings. The Events Coordination Team is responsible for the planning, communication and execution of logistical tasks and activities for several Fidelity boards. These activities include, but are not limited to: arranging for, coordinating, communication of, transportation, hotel accommodations, meeting invitations, customized agendas, expense reporting, room preparation, seating, food service (internal and external), dinner and event venues, technology, office support, and special requests. You will have the opportunity to develop expertise and cross-functional knowledge across all Boards to support activities across the Board Program. 

You will:

• Manage a complex and ever-changing shared calendar
• Schedule and coordinate prep meetings related to board meetings
• Coordinate travel, organize expense reports, process invoices, and develop itineraries
• Lead small in-person and virtual board meetings and trustee training events
• Manage Board Program quarterly report intake and metrics reporting and other group strategy initiatives.
• Provide oversight of the dry-run and presentation preview program
• Assess deliverables in context of evolving board calendars and coordinate across group to ensure adherence to schedule
• Advise and lead board program coordinators in shared responsibilities
• Provide in-person meeting support for many of our board meetings in Boston, MA

The Expertise and Skills You Bring

• At least 5 years of work experience in a professional office environment in project/event management, administration, or program support
• BS degree required
• Strong communication, project, event, and time management skills (Zoom Video knowledge preferable)
• Proven ability to prioritize work and operate effectively within a high-profile environment
• Eager to take initiative, embrace uncertainties and build productive relationships
• Ability to work with all levels of the organization and with external clients, including a proven track record of maintaining a high level of confidentiality
• Strong technical skills in all MS Office suite applications (Teams, Outlook, Word, Excel, SharePoint, and PowerPoint, OneNote)

The Team

The Board Program is responsible for the successful management of content, process, communication, and logistical activities as related to matters of several Fidelity Boards. In addition to the coordination and management of the board process, the Board Program is responsible for providing oversight and direction to successfully align the board strategy with Fidelity’s overall strategy.

Fidelity’s Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.

The base salary range for this position is $60,000-115,000 USD per year.  

Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.   

We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home.  These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career.  Note, the application window closes when the position is filled or unposted.

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Certifications:

Category: