Book keeper

Company Overview

Our client is dedicated to operational excellence, sustainable innovation, and continuous growth. As our organization scales, maintaining flawless financial health, transparent record-keeping, and strict compliance becomes paramount. We believe that robust financial tracking is the foundation of strategic business decision-making. We are seeking a diligent, experienced, and highly detail-oriented Full-Time Bookkeeper to join our internal finance department. This is a core operational role designed for an individual who takes immense pride in numeric precision, efficient ledger maintenance, and the art of bookkeeping.

Position Purpose

The Full-Time Bookkeeper will lead the day-to-day management of our financial records. This professional will oversee all standard accounting procedures, ranging from accounts payable and receivable management to detailed bank reconciliations, payroll entry validation, tax documentation preparation, and monthly reporting. The successful candidate must possess end-to-end proficiency in foundational and advanced bookkeeping practices, acting as the guardian of our general ledger and ensuring that every transaction aligns seamlessly with GAAP (Generally Accepted Accounting Principles) guidelines and company standards.

Detailed Roles & Responsibilities

The selected candidate will carry out a broad and rigorous set of responsibilities across daily, weekly, monthly, and quarterly financial operational cadences. These duties include, but are not limited to:

1. Core General Ledger Operations

• Maintain, adjust, and balance the general ledger with high accuracy, ensuring proper chart of accounts classification for all capital expenditures, operating expenses, and incoming revenues.
• Post daily financial transactions including cash receipts, merchant terminal settlements, wire transfers, ACH debits, and journal entries.
• Perform comprehensive monthly, quarterly, and annual closing cycles, preparing structured balance sheets, profit and loss statements, and cash flow reports for controller review.
• Execute regular audits of sub-ledgers against control accounts to detect, investigate, and correct discrepancies immediately.

2. Accounts Payable (AP) Administration

• Manage the end-to-end purchasing lifecycle: match vendor invoices to approved purchase orders (POs) and receiving documents (three-way matching).
• Validate, code, and input vendor bills, scheduling timely disbursements to maximize early-payment discounts and avoid late fees.
• Reconcile monthly vendor statements and maintain strong professional relationships with all external suppliers, addressing billing inquiries promptly.
• Process, review, and verify internal employee business expense reports, confirming appropriate receipt documentation and adherence to internal spending policies.

3. Accounts Receivable (AR) & Revenue Capture

• Generate and issue accurate, prompt client invoices based on contracts, timesheets, milestones, and deliverable handoffs.
• Monitor incoming cash flow and process client payment remittances (checks, credit cards, wire transfers) accurately into ledger tracking systems.
• Perform aging report analysis regularly and systematically execute respectful collections follow-ups for delinquent accounts.
• Collaborate with sales and operational departments to rectify billing errors and resolve transactional client queries.

4. Cash Management & Bank Reconciliation

• Perform daily and month-end bank reconciliations for all corporate checking, savings, line-of-credit, and merchant processing accounts.
• Reconcile credit card merchant statements, matching internal operational slips to master clearinghouse summaries.
• Identify transaction timing differences, outstanding checks, unposted deposits, or bank fees, making real-time ledger corrections.
• Track operational daily cash positioning and provide management with reliable cash availability updates.

5. Payroll Accounting & Compliance

• Partner with HR and operations to review hourly timesheets, commissions, paid time off (PTO), and salary schedules.
• Interface with our external payroll clearing partner, verifying that tax withholdings, medical benefit deductions, and 401(k) allocations match ledger entries.
• Post precise summary payroll journal entries directly into the core general ledger at the close of every pay cycle.
• Assist with year-end regulatory preparations, including gathering data for Form W-2s, 1099-NEC/1099-MISC contractor processing, and related tax filings.

6. Inventory & Asset Tracking

• Track tangible asset acquisitions and disposals, posting monthly depreciation schedules as approved by corporate tax accountants.
• Collaborate with inventory controllers to evaluate standard costs, ending inventory valuations, and adjustments for damaged, returned, or obsolete stock.

Qualifications & Experience Requirements

To succeed in this position, candidates must demonstrate profound mastery in the discipline of bookkeeping, supported by foundational education and practical work experience:

• Educational Background: Associate Degree or Bachelor’s Degree in Accounting, Finance, Business Administration, or an equivalent degree. Certified Bookkeeper (CB) status through the American Institute of Professional Bookkeepers (AIPB) or Certified Public Bookkeeper (CPB) designation is highly desirable.
• Direct Experience: A minimum of 4 to 6 years of proven, hands-on full-charge bookkeeping experience within a dynamic, mid-sized corporate or professional accounting setting.
• Bookkeeping Software Mastery: Advanced proficiency with modern bookkeeping, ERP, and accounting ecosystems (e.g., QuickBooks Enterprise/Online, Sage Intacct, NetSuite, Xero, or equivalent). Capability to adapt rapidly to internal specialized ledger tools is required.
• Spreadsheet Proficiency: Strong intermediate-to-advanced knowledge of Microsoft Excel (vlookups, xlookups, pivot tables, sumifs, conditional formulas, and data cleanup).
• Regulatory Understanding: Solid, uncompromising comprehension of double-entry accounting fundamentals, debit/credit mechanics, and standard GAAP conventions.
• Soft Skills: Unyielding integrity, discretion when dealing with confidential financial documentation, superior organizational prowess, and clear business communication skills.

Work Environment, Schedule & Compensation

This role operates primarily during normal business hours, Monday through Friday, 8:30 AM to 5:00 PM, totaling 40 hours per week. Limited overtime may be needed during year-end tax season closing periods. We offer an environment built around collaboration, transparency, and professional development.

• Salary Range: Competitive salary starting between $58,000 and $72,000 per year, commensurate with certification, skills, and industry track record.
• Health & Wellness: Comprehensive health, dental, and vision insurance coverage packages with company-matched premiums.
• Retirement Planning: 401(k) retirement plan featuring an immediate 4% company matching program.
• Paid Time Off: Generous leave policy containing 15 days of paid vacation, 8 paid personal/sick days, and 10 paid federal holidays annually.
• Professional Growth: Annual continuing professional education (CPE) stipends to support industry license renewals and professional development workshops.