Bookkeeper / Administrative Assistant

CORPORATE LIVE INC

Kentwood, MI

Full-time

4 days ago

Job Description

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

How would you like to work in the entertainment business?

Corporate Live, Inc. is a West Michigan-based A/V production company providing audio, video, lighting, and other services for large scale events like concerts, galas, festivals, and more.

Benefits/Perks

Employer Fully Paid Health and Dental Insurances
401(k) Plan with Safe Harbor Company Matching
Paid Time Off
Variety On the Job
Work in Live Entertainment Industry

Job Summary
We are seeking a motivated and outgoing Bookkeeper / Administrative Assistant to join our team. In this role, you will provide support primarily to the President and secondarily to company employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include AR, AP, HR, taxes, benefits administration, website and social media updates, answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Working in QuickBooks Online, manage accounts receivable, accounts payable, and collections
Assist in Human Resource activities including personnel records, benefits administration, payroll distribution, and other special projects
Prepare varied correspondence, statistics, reports, and other documents of a confidential nature
Maintain executives' agenda
Perform assigned administrative tasks complying with company policies and procedures
Develop, update, and maintain relevant office procedures
Serve as a reference to employees on Human Resource and other company policy questions and guidelines
Administer and monitor the maintenance of general ledgers and financial statements and prepare reports
Consult and review financial statements with external accountant
Travel to the bank to make deposits and withdrawals
Track employee sick, vacation, and personal time
Develop and maintain computerized spreadsheets
Assist President on special projects, ensuring compliance to government regulations
Answer, screen, and route incoming phone calls
Process invoices and purchase orders utilizing specialized AV rental software
Process small equipment rentals when needed
Organize meetings and take accurate minutes
Maintain an organized filing system
Maintain office supplies and equipment

Qualifications

Education: Associate degree or certification program requiring two years to complete, related to business, industry, communications, accounting or human resources. An equivalent of a minimum of 4 years of work experience in these areas can be substituted for formal education.
Experience: Two to five years of related experience in a business environment supporting a senior manager or executive. Experience with the audio-visual industry desirable.
Working Knowledge: Requires computer skills and proficient knowledge and usage of Microsoft Office Business Suite (SharePoint, Word, Excel, Outlook, PowerPoint), QuickBooks Online financial software, Adobe Creative Cloud, WordPress System Software, and social media platforms (LinkedIn, Facebook, Instagram, etc.).

Additional Skills and Abilities:

Excellent written and verbal communication skills
Must be responsible, self-motivated, self-starter, personable and well-organized
Superior customer service skills to deal with both internal and external customers
Ability to manage multiple tasks simultaneously
Strong interpersonal skills: ability to work with diverse groups and interact effectively with customers, vendors, employees, and management
Ability to demonstrate planning, organizing and implementing skills which allow the successful completion of a project by a specific due date
Must be able to read and effectively interpret general business documentation

Numbers & Facts

Location	Kentwood, MI
Job Type	Full-time

Skills

Accountingunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Accounts Receivable Managementunmatched
Administrative Skillsunmatched
Adobe Creative Suiteunmatched
Audiovisualunmatched
Billingunmatched
Bookkeepingunmatched
Business Supportunmatched
Calendar Managementunmatched
Cloud Computingunmatched
Communication Skillsunmatched
Compensation and Benefitsunmatched
Computer Skillsunmatched
Consultingunmatched
Corporate Policiesunmatched
Credit and Collectionsunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Dental Insuranceunmatched
Documentationunmatched
Entertainment and Mediaunmatched
Equipment Rentalsunmatched
Executive Assistant Skills unmatched
Facebookunmatched
Finance Softwareunmatched
Financial Reportingunmatched
Financial Statementsunmatched
Government Regulationsunmatched
Health Insuranceunmatched
Human Resourcesunmatched
Interpersonal Skillsunmatched
Intuit Quickbooksunmatched
LinkedInunmatched
Maintain Complianceunmatched
Manage Agendaunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
People Managementunmatched
Plan Meetingsunmatched
Prepare Correspondenceunmatched
Presentation/Verbal Skillsunmatched
Purchase Ordersunmatched
Records Managementunmatched
Rentalsunmatched
Social Mediaunmatched
Spreadsheetsunmatched
Statisticsunmatched
Team Playerunmatched
Telephone Skillsunmatched
Willing to Travelunmatched
Wordpressunmatched
Writing Skillsunmatched

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