Bookkeeper Assistant

Downloading invoices for payment from vendor websites

Scanning and uploading invoices to bookkeeping system for payment

Allocating credit card invoices, including matching receipts

Correspond w/ client and email credit card copies for "Approval to Pay"

Allocating debit card activity - (daily / weekly / monthly)

Match and assemble checks/invoices for mailing

Making phone or online payments for invoices to be paid

Making telephone calls to vendors, bankers, and other authorities for certain requests, follow-up and/or information.

Compare and research invoice discrepancies

Processing deposits - (includes recording in bookkeeping system and mailing to bank)

Bank Reconciliations

Copy all ACH invoices for monthly package to Partner

Scan semi-monthly check run packages

Scan broker statements and other miscellaneous correspondence to client file

Client mailings, including tracking payments

Requirements

Bookkeeping software used: (NOTE: Does not need to be a heavy user, but some knowledge would be helpful)

Datafaction

AgilLink

QuickBooks