bookkeeper (Tenmast & Yardi)

Core Responsibilities

General Ledger & Monthly Accounting

• Maintain complete and accurate general ledgers in compliance with HUD accounting protocols using Tenmast and/or Yardi platforms.
• Post journal entries timely and accurately, including accruals, reclasses, subsidies, grants, and miscellaneous cash transactions.
• Prepare and reconcile monthly trial balances, balance sheets, income statements, and general ledger detail reports.
• Perform monthly bank reconciliations, including interest, fees, cash accounts, and P‑card activity.
• Maintain HUD disbursement schedules and monitor HUD‑held and PHA‑held reserves.

HUD Program Accounting & Compliance

• Record and reconcile financial transactions for Public Housing, Capital Fund Program (CFP), and Housing Choice Voucher (HCV) programs using HUD‑compliant accounting structures within Yardi and Tenmast.
• Reconcile CFP grants, operating subsidy receipts, FSS transactions, TARS, prepaid insurance, PILOT accruals, and other HUD‑related accounts.
• Calculate asset management fees and prepare required cash transfers accurately and timely.
• Prepare and submit required HUD financial tools and schedules, including VMS/VMA Review (2‑Year Tool).

Financial Reporting & Analysis

• Prepare monthly financial statements and supporting schedules using Tenmast and Yardi reporting modules.
• Analyze budget‑to‑actual and month‑to‑month variances and provide clear written explanations to management.
• Maintain quarterly cash summaries and financial tracking schedules.
• Provide custom financial reports from Yardi and Tenmast systems as requested by Agency leadership or the Board.

Budgeting & Year‑End Close

• Assist with the preparation of annual operating budgets and budget revisions in coordination with Agency management.
• Support fiscal year‑end closing processes, including closing revenue and expense accounts across all programs.
• Prepare year‑end closing statements and documentation in advance of HUD and regulatory deadlines.

REAC, FDS & Audit Support

• Prepare and submit the unaudited Financial Data Schedule (FDS) to HUD REAC.
• Generate and organize audit workbooks and backup documentation from Yardi and Tenmast systems.
• Perform ongoing pre‑audit reviews to mitigate potential audit findings.
• Coordinate directly with external auditors and assist Agency staff in responding to HUD audits, reviews, and inquiries.

Internal Controls & Advisory Support

• Review accounting processes within Yardi and Tenmast environments and recommend improvements to internal controls.
• Advise the Executive Director and Board on financial impacts of operational or policy decisions.
• Identify and promptly report any fiscal anomalies or compliance concerns requiring management attention.

Training & Collaboration

• Train Agency accounting staff on HUD accounting requirements and best practices within Yardi and Tenmast software.
• Provide procedural documentation and user guidance to support consistency and compliance.
• Maintain professional communication and collaboration with Agency leadership, staff, and auditors.

Required Qualifications

• Minimum 5 years of professional accounting or bookkeeping experience, with at least 3 years supporting HUD‑funded housing programs.
• Demonstrated experience with Public Housing, Capital Fund, and Housing Choice Voucher (Section 8) accounting.
• Hands‑on experience using Yardi accounting software, including general ledger, reporting, and reconciliation functions.
• Working knowledge of Tenmast financial modules or comparable HUD‑compliant housing authority software.
• Strong understanding of HUD regulations, REAC/FDS submissions, and federal grant accounting requirements.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• CPA, CMA, or other relevant professional certification.
• Prior experience supporting housing authority executive leadership and boards.

Performance Standards & Quality Assurance

• Accurate, timely monthly and annual financial reporting using Yardi and Tenmast systems.
• Consistent compliance with HUD reporting deadlines and regulatory requirements.
• Proactive discrepancy resolution prior to audit review.
• Professional, responsive service to Agency leadership and stakeholders.

Reporting Relationship

• Reports directly to the Executive Director or designated Agency representative.