Building Information Specialist ~ Elementary

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Job Description Francis Howell School District

Building Information Specialist-Elementary

Purpose Statement The job of Building Information Specialist-Elementary is done for the purpose/s of acting as data processing specialist for assigned work site as a liaison to the District Information Technology Department; registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; overseeing all student academic and attendance file; problem solving in all data processing packages in use at the site and providing secretarial support to site administrative team, information and/or direction as assigned.

This Job reports to Assigned Supervisor

Essential Functions Assists the transportation depa rtment with accuracy of student information for the purpose of ensuring student safety and bus route efficiency are maintained.

Assists in the management of student enrollment processes as a ssigned (e.g. student information, schedule preparation, bussing, etc.) for the purpose of assisting in addressing student enrollment procedures in an effective and efficient manner.

Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions.

Coordinates yearly site kindergarten registration with site ad ministrator (e.g. advertises and distributes notifications, cross-references all preschool students, inputs student data, creates permanent files, communicates with parents, etc.) for the purpose of ensuring accurate implementation and completion of vital District student processes.

Evaluates transcripts of incom ing students for the purpose of enrolling students in appropriate grade level.

Maintains a variety of manual and electronic documents, files, and records (e.g. residency, grades, transcripts discipline files, attendance, student information, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Manages enrollment procedures (e. g. computer log in, notification of new students to appropriate personnel, schedule preparation, busing, etc.) for the purpose of assisting in addressing student enrollment procedures.

Process daily student attendance (e.g. verify and excuse absences, record daily attendance, Reports, etc.) for the purpose of ensuring the availability as required for reference.

Exemplifies necessary profession alism in all interactions (e.g. families, staff, community members, etc.) for the purpose of contributing to a positive school environment.

Gives preliminary secretarial support to District's summer school program (e.g. collects applications, enters student enrollment and schedule in database, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Maintains student activity accounts for the purpose of ensurin g accuracy in accordance with district policy.

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Performs enrollment and withdrawal activities for the purpose of complying with established requirements.

Prepares standardized document s and reports (e.g. report cards, class schedules, form letters and memos, calendars, bulletins, periodic reports, etc.) for th e purpose of communicating information to other parties and/or agencies.

Processes a variety of written and electronic information (e.g . program designations, resident affidavit renewals, student attendance, etc.) for the purpose of ensuring that information is available in an accurate and timely manner.

Processes a variety of document s and materials (e.g. transcripts, etc.) for the purpose of providing required information in response to requests from students, other districts, or agencies.

Provides support and informati on (e.g. incoming parents re: enrollment process, etc.) for the purpose of ensuring accurate and complete dissemination of necessary information.

Provides reports to administrators (e.g. enrollment number cou nt, attendance awards, quarterly report cards, FERPA, ELL, free & reduced meals, SPECTRA, 504, Title 1, etc.) for the purpose of assisting in implementing necessary student processes.

Responds to questions from a var iety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.

Supports site administrative t eam (e.g. Notary, operation of office, Open House, teacher end-of year checkout, electronic timekeeping system manager, building safety, etc.) for the purpose of providing assistance with their functions and responsibilities.

Supports teachers, parents, and students for the purpose of ensuring communication, completion of administrative support functions.

Marginal Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing and maintaining accurate records; analyzing data; customer service; planning and managing projects; and screening telephone calls.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment and transfer; business telephone etiquette; grammar, spelling and punctuation; keyboarding, office practices; required student enrollment and withdrawal processes; and required attendance processes.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job- related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; setting priorities and working under minimal supervision; working within time constraints; reading, writing and communicating clearly in English; Building Information Specialist-Elementary Page 3 of 3

accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; dealing with frequent interruptions; diffusing argumentative behavior; displaying tact and courtesy; meeting deadlines and schedules; multitasking; organizing tasks; and working with detailed information/data.

Responsibility Responsibilities include: working under limited supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the organization's services.

Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 1% walking, and 9% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education (Minimum): High school diploma or equivalent.

Required Testing Certificates and Licenses None Specified None Specified

Continuing Educ. / Training Clearances None Specified None Specified

F L S A S t a t u s S a l a r y G r a d e N o n E x e m p t ___

A p p r o v a l D a t e : R e v i s e d D a t e :

Empowering students to be lifelong learners prepared for the future.