About This Opportunity

Are you a detail-oriented professional with strong organizational skills? We're seeking a Business Administrator to join our dynamic team and become the backbone of our operational excellence. In this pivotal role, you'll be the connective tissue between our Operations, Accounting, and Administrative teams—driving process improvements, ensuring consistency, and fostering collaboration across the organization.

You'll handle confidential information with discretion, manage complex scheduling and logistics, and serve as a trusted advisor to leadership and team members at all levels. If you thrive in a fast-paced environment where your contributions directly impact organizational efficiency and success, we want to hear from you.

Key Responsibilities

• Schedule and organize complex activities including meetings, travel, conferences, and department events for all team members
• Serve as travel administrator and manage travel-related logistics and documentation
• Organize and prioritize large volumes of information and communications with professionalism and accuracy
• Handle confidential and sensitive information with discretion and integrity
• Act as a liaison between Accounts Payable, Accounting, HR, and Operations to improve communication, streamline workflows, and ensure adherence to company procedures
• Assist with weekly timekeeping and reporting for the office location
• Coordinate and generate purchase order numbers for the Branch Manager and communicate with the Accounts Payable department
• Ensure project billings are issued to customers and assist with payment collections as needed
• Support licensing and permitting processes
• Document and maintain current operational and accounting-related processes and procedures to ensure consistency and continuity
• Identify operational inefficiencies and collaborate with Operations and Accounting teams to develop and implement process improvements
• Support the rollout, enforcement, and maintenance of company-wide standards for customer invoicing, job creation procedures, and full-cycle Purchase Order (PO) management
• Serve as Subject Matter Expert (SME) for customer invoicing procedures, including product ID selection, billing structures, and invoicing standards
• Provide training and ongoing support to the Rental Division on PO creation, customer invoicing processes, and company standards
• Promote accountability, organization, and process consistency while supporting team members and encouraging continuous improvement

Required Qualifications

• High school diploma or equivalent
• Ability to read, write, and speak English fluently
• Proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to handle confidential information with discretion
• Demonstrated ability to work effectively with diverse groups and all organizational levels

Preferred Qualifications

• 1-2 years of experience in the construction industry
• Prior experience with Salesforce and ERP systems
• Experience with process documentation and standardization
• Background in administrative support or business operations

Physical Demands

This position is primarily sedentary in nature. However, some filing and document management is required, which may involve lifting files, opening filing cabinets, and standing or bending as necessary. Reasonable accommodations will be considered for qualified individuals.

What We Offer

We invest in our team members with a comprehensive benefits package including:

• Multiple benefit plan options to choose from
• Access to the Griffin Retirement Plan
• Disability and life insurance coverage
• Health Savings Accounts (HSA)
• Paid time off
• Tuition benefits for full-time employees

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Title and/or salary may be adjusted based on the applicant's experience or skills.

Ready to Join Our Team?

If you're ready to make an impact and grow with a successful organization, we'd love to hear from you. Submit your resume today and follow us on LinkedIn to learn more about our opportunities and company culture.