BUSINESS MANAGER

Terms of Employment: Twelve-month year. Salary established by the Board of Education.

Evaluation: Performance will be evaluated in accordance with the Board's policy on evaluating administrative personnel.

Qualifications:

1. Certified Public Accountant preferred
2. Bachelor's Degree in Accounting preferred
3. Licensed by MDE (if hired after June 30, 2014)
4. Prior experience as a school business manager
5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Reports to: Superintendent of Education

Supervises: Business Office and Financial Staff

Job Goal:

To assist the Superintendent substantially and effectively in the task of providing leadership in developing, achieving, and maintaining the best possible program in the Business and Finance Division of the District.

Performance Responsibilities:

1. Supervises the financial affairs of the District, including handling of all funds, accounting and reporting procedures, and long-range planning of the operations of the finance department
2. Advises the Superintendent on business and financial matters.
3. Directs and coordinates the planning, development, and implementation of a system for classifying, assessing, and storing all pertinent data, documents, and reports
4. Directs and coordinates the preparation of materials for Board agenda preparation, reports to the State Department of Education, and other governmental agencies.
5. Works with the Superintendent to design salary schedules for certified and non-certified personnel. Reviews and approves the monthly appropriations statement and claim docket for presentation to the Superintendent and Board.
6. Assists in recruiting, screening, and hiring personnel for positions in the business and finance office.
7. Approves all inter-fund transfers and submits to the Superintendent and Board, as applicable, for approval prior to transfers being made.
8. Stays current on computer hardware and accounting software needs of the business/financial department. Keeps abreast of current tax laws and communicates these to the appropriate personnel.
9. Approves the initial draft of the budget
10. Submits the budget to the Superintendent and Board for approval.
11. Assists the Superintendent in interpreting the budget in public hearings.
12. Reviews emergency purchases and single-source items before sending them to the Superintendent and Board for approval.
13. Assists in the development of purchasing procedures and guidelines that adhere to the mandates of the State Department of Audit and Mississippi purchasing laws.
14. Analyzes budget reports and regularly communicates budget status to administrators; guards against overspending of budgeted amounts.
15. Takes the lead in developing improvements to the financial management system of the District, including budget methods, format, and presentation.
16. Maintains a continuous internal auditing program for all funds.
17. Prepares reports to the proper staff officials concerning the status of their budgetary accounts and to guard against the overspending of any budgeted account
18. Maintains general, revenue, and appropriations ledgers on an encumbrance basis. Submits claims for refunds on sales and fuel taxes.
19. Develops and maintains procedures for inventory control of all fixed assets, maintenance contracts, leases, etc.
20. Coordinates bidding procedures for county depositories.
21. Establishes and maintains all bid files for the District.
22. Directly responsible for all warehouse operations.
23. Supervises the financial operations of the Claiborne County Public School District in a manner that ensures compliance with the laws of the State of Mississippi.
24. Performs other duties as assigned by the Superintendent of Education.

For More Information, please contact:

Marvin Grayer, Ed.D. Email: mgrayer@claiborne.k12.ms.us Phone: 601-437-4232