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Business Office Assistant

Medix

Plano, TX

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JOB DETAILS
SKILLS
Administrative Skills, Background Investigation, Communication Skills, Corporate Event Management, Cross-Functional, Detail Oriented, Event Management, Federal Laws and Regulations, Healthcare, Insurance, Interpersonal Skills, Logistics, Marketing, Medical Records, Microsoft Office, Multitasking, Operational Support, Operations, Organizational Skills, Sales, Shipping/Receiving, State Laws and Regulations, Team Player, Telephone Skills
LOCATION
Plano, TX
POSTED
Today
Description

You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

We are seeking an outgoing and adaptable Receptionist to serve as the face of a growing healthcare organization. This role is essential in creating a welcoming, professional environment while supporting daily office operations, internal teams, and company events.

The ideal candidate thrives in a fast-paced setting, enjoys working with people, and can confidently manage a variety of responsibilities with a positive, team-first attitude.

Location: Plano, Tx (Fully on-site)

Key Responsibilities:

Front Desk & Guest Experience
  • Serve as the first point of contact for visitors, clients, and team members
  • Create a positive, professional, and welcoming office environment
  • Manage incoming calls, visitors, and general inquiries
Office Operations & Support
  • Maintain and stock office supplies; monitor and organize shared spaces (kitchen, coffee stations, common areas)
  • Coordinate shipping and receiving of packages and materials
  • Ensure the office remains clean, organized, and fully operational
Administrative & Team Support
  • Provide administrative support to internal teams, including Sales and Marketing
  • Assist with scheduling, coordination, and general office needs
  • Support cross-functional teams with ad hoc projects as needed
Event Coordination
  • Assist in planning and executing company events (setup, logistics, coordination, and follow-up)
  • Help ensure events run smoothly and reflect a strong company culture
Qualifications
  • Previous experience in a receptionist, front desk, or administrative support role preferred
  • Friendly, outgoing personality with strong interpersonal skills
  • Excellent communication skills and ability to interact with diverse individuals
  • Highly organized with strong attention to detail
  • Ability to multitask and adapt in a fast-paced environment
  • Team-oriented with a proactive, "jump in and help" mindset
  • Basic proficiency with Microsoft Office or Google Workspace
What Success Looks Like
  • Visitors and team members consistently have a positive first impression
  • The office environment is organized, stocked, and running smoothly
  • Internal teams feel supported and operations run efficiently
  • Events are well-coordinated and executed seamlessly

Why This Role Matters
This position plays a key role in shaping both the external perception and internal culture of the organization. You'll be at the center of daily operations-helping create a positive, high-energy workplace while supporting a team focused on delivering quality care.

* We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

* As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients

About the Company

M

Medix

Medix is dedicated to positively impacting lives and businesses with workforce solutions backed by people data and industry expertise. Our purpose-driven team impacts employers and job seekers alike within healthcare, life sciences, technology and engineering + construction. 

COMPANY SIZE
500 to 999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.medixteam.com/

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