Business Operations Coordinator Location: Local to Bay Area, Sacramento Duration:6+months Notes
Candidates must be local / a commutable distance from Oakland office for onsite support periodically with a project (very rare - maybe once every few months).
Manager is looking for candidates with a mix of communications/non-technical project support experience. Some Dental background is required as well.
Job Description:
This position provides administrative and operational support to the Provider Communications team, assisting with coordination, follow-up, and documentation across multiple initiatives. The ideal candidate will have experience supporting dental office communications and will be skilled at managing shared inboxes, tracking deliverables, and ensuring timely responses to both internal and external partners.
Key Responsibilities:- Monitor and respond to group inbox messages, acknowledging receipt and providing updates or responses when possible.
- Support provider communication efforts, including drafting and tracking business briefs and follow-ups.
- Coordinate with Market Insights, Branding, and Creative teams to obtain project status updates and ensure deliverables remain on schedule.
- Maintain tracking logs, status reports, and documentation for ongoing initiatives.
- Prepare and edit communications, reports, and other business correspondence.
- Provide general administrative support to Business Analysts and team leadership.
Skills/Experience: - High School Diploma required.
- Minimum one (1) year of experience working in a dental front office
- Strong communication skills both written and verbal.
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
- Excellent organizational skills and ability to manage multiple priorities and deadlines.
- Resourceful, proactive, and detail-oriented with a strong sense of ownership.
- Must reside near Oakland, CA or Rancho Cordova, CA; remote candidates must reside within the Pacific Time Zone (PST).