Business Service Coordinator

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001898 NC Salary Grade Equivalency NC09 Classification Title Business Services Coordinator - Advanced Working Title Business Service Coordinator Salary Range $50,220 - $55,800 Anticipate Hiring Range $50,220- $55,800 FLSA Status Non Exempt Division Academic Affairs Department College of Engineering (Col) Work Unit School of Energy Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

This position serves as the primary business and administrative operations coordinator supporting the Engineering Technology (ET) programs within the School of Energy. ET includes three academic programs, two undergraduate programs and one master's program-with approximately 350-450 graduate and undergraduate students, 16 faculty members, two SHRA laboratory managers, and two EHRA academic advisors.

The position manages well-defined day-to-day business and administrative functions supporting the ET programs, including financial administration and fund reconciliation, purchasing and payment processing, travel administration, routine personnel and hiring actions, records management, accreditation support, and administrative and program coordination.

The employee serves as a primary point of contact for ET faculty, staff, and students regarding established University business processes and applies established University, College, and School policies and procedures in carrying out assigned responsibilities.

The position is responsible for a variety of assigned funds and funding types with differing purposes, restrictions, and allowable uses. The employee must be able to use Banner and other University financial and reporting systems to research financial activity, reconcile assigned funds, identify commitments and encumbrances, and determine current fund balances and available resources.

The employee resolves routine business and administrative issues for which established procedures or precedents exist. Non-routine non-sponsored business matters requiring additional review, interpretation, or approval are referred to or coordinated with the School of Energy Business Officer. Sponsored-program and grant-related matters are referred to or coordinated with the School of Energy Research Officer, as appropriate.

The position also works with College and University administrative offices to complete assigned business processes and resolve routine operational issues

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The position requires a self- motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Duties include account management of both state and grant funds to include reconciliations, procurement, receiving, personnel, etc. This position also involves composing correspondence that is sent out to students, faculty, staff, and external contacts. This position reports to the School of Energy Chair/EPIC Director and provides support to the department administration, faculty and students. Assist Academic Advisors and assumes other duties as needed and assigned.

Other Work Responsibilities Departmental Preferred Experience, Skills, Training/Education

• Experience working in Higher Education and undergraduate student hiring and/or graduate student appointment processes.
• Familiarity with fund accounting, monitoring budgets, and reconciling expenditures.
• Strong written and verbal communication skills in addition to demonstrated strong attention to detail and follow-through. Demonstrated ability to build positive working relationships across roles, levels of responsibility, and perspectives and experience working collaboratively
• Demonstrated excellent organizational, scheduling, and calendaring skills and evidence of the ability to work independently, manage competing priorities, and meet deadlines.
• Familiar with purchasing in an e-procurement system / using an e-procurement system and processing P-Card transactions and demonstrated proficiency with Microsoft Office software and Google Suite.

Necessary Licenses or Certifications Work Location Smith Building Posting date 10/15/2026 Closing date 10/22/2026 Proposed Hire Date 11/02/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when

completing the job duties section.

• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree in business administration or a related discipline, or an equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.
• Yes, at least a bachelor's degree in business administration or a related discipline.
• Yes, an associate's degree in business administration or a related discipline and two years of related experience.
• Yes, a high school diploma/GED and four years of related experience.
• No

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents

• Other Document