Buyer

JOB

DESCRIPTION

Buyer

Purpose Statement The job of Buyer is to effectively research and acquire the necessary supplies, materials, equipment and services in the most cost effective manner and

in

compliance

with

USFR

and

Arizona

State

Procurement

Code,

ensuring

that

district

revenues

are

effectively

utilized

while

providing

district

staff

with

instruction

and

guidance

on

order

processing,

creating

and

maintaining

documentation

of

audit

compliance

and

decision

making

required

by

bidding

regulations,

carried

out

in

a

prompt,

efficient,

friendly

and

patient

manner.

Essential Functions

Reviews

requirements

and

researches

current

industry

standards

and

the

needs

of

department

users.

Reviews

requisitions

for

purchase

of

supply,

services

and

equipment

items.

Ensures

user

requests

comply

with

the

current

Arizona

School

District

Procurement

Rules

and

the

Uniform

System

of

Financial

Records

and

adheres

to

all

policies,

regulations

and

rules.

Responsible

for

drafting

and

issuing

high

volume,

complex

and

technical

bid

and

proposal

documents

for

single

requirements

and

multi-year

commodities

and

professional

services

contracts

in

a

manner

that

ensures

compliance

with

the

School

District

Procurement

Rules.

Responsible

for

drafting,

evaluating

and

awarding

informal

quotations.

Responsible

for

organizing,

planning,

ordering

and

coordinating

the

implementation

of

products

and

services

for

construction

projects

and

renovations

to

existing

facilities.

Conducts

pre-bid

and

pre-proposal

conferences

and

answers

any

inquiries

pertaining

to

solicitations.

Conducts

bid

openings

in

accordance

with

School

District

Procurement

Rules.

Establishes

and

chairs

evaluation

committees

to

include

evaluating

proposals

and

bids,

conducting

negotiations

with

vendors

and

documenting

evaluation

processes.

Debriefs

vendors

on

evaluation

process

and

award.

Respond

in

writing

to

any

bid

protest

that

has

been

filed

in

strict

accordance

with

the

School

District

Procurement

Rules.

Recommends

contract

awards

to

the

Purchasing

Supervisor

and/or

Governing

Board.

Administers

and

monitors

contracts.

Resolves

contractor

defaults

in

cases

of

non-performance

and

non-compliance

with

the

contractual

requirements.

Resolves

contract

disputes.

Issues

contract

amendments

if

changes

to

contracts

are

necessary.

Answers

questions

from

vendors,

administrators,

end-users,

and

the

general

public

on

a

variety

of

procurement

issues.

Applies

knowledge

of

industry

standards,

market

conditions,

and

sources

to

research

the

same,

and

marketing

and

finance

practices

and

principals.

Interacts

with

vendors

to

solve

problems

on

orders

and

to

gain

product

knowledge.

Coordinates

and

maintains

annual

maintenance

contracts

for

copiers,

mail

machines

and

all

office

equipment

on

a

district

wide

basis.

Covers

purchasing

department

functions

during

the

absence

of,

or

at

the

request

of,

the

Purchasing

Supervisor.

Leads

and

trains

Purchasing

Staff,

as

needed,

to

assist

in

the

Purchasing

Department.

Performs

any

other

duties

as

designated

by

the

Purchasing

Supervisor.

Other Functions

Assists

other

personnel

for

the

purpose

of

supporting

them

in

the

completion

of

their

work

activities.

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Job

Requirements Mental Requirements Learning Development- Level E Knowledge in a recognized professional field or technological discipline sufficient to command various principles, facts,

and

practical

applications.

Learning

development

is

obtained

by

the

completion

of

a

college

curriculum

resulting

in

a

bachelor's

degree

in

a

specialized

field;

advanced

mathematics,

very

advanced

language

development,

proficient

understanding

of

practical

systems. Problem Solving - Level 2 Work situations require consideration and interpretation of circumstances or information to choose the most effective responses.

Solutions

may

be

somewhat

technical,

yet

are

relatively

straightforward,

obvious

and

well-defined

once

problems

are

understood.

Responses

come

from

the

realm

of

prior

learning

and

experiences.

Physical Requirements Physical Skill - Level A Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday

objects

and

materials

is

needed

to

perform

the

job

satisfactorily. Physical Effort - Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying

of

lightweight

materials

or

equipment.

Social Requirements Human Relations Skill- Level B Job requires patience in communication and well-developed verbal skills to exchange technical or complex information

with

individuals

or

small,

informal

groups.

skills

in

establishing

harmonious

relationships

and

gaining

cooperation

are

important. Scope of Contacts - Level 2 Interpersonal contacts extend to peers in other work groups, or to clients/customers who speak the language, either within

or

outside

the

organization.

interactions

with

higher

levels

of

authority

beyond

immediate

supervisor

must

be

conducted

on

an

intermittent

basis.

Work Environment Performance Environment - Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent. Physical Working Conditions - Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure

to

safety

or

health

hazards.

Accountability Level of Accountability -Level B Responsible for producing journey-level work output on an independent basis subject to supervisory direction and review. Organizational Impact - Level 2 Work results impact the accuracy, reliability, and acceptability of further results beyond the immediate work section.

work

results

are

noticeable

and

represent

a

portion

of,

or

support

product

or

service

received

by

the

customer

or

general

public.

Experience, Education, and Certifications Experience: Minimum of two (2) years' experience as a Buyer or experience performing Buyer duties for a public school or other public entity. Education: BS/BA degree in business or related field and two years of buyer experience. Knowledge of Arizona School District Procurement Rules. Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed. Compensation Details FLSA Status: Exempt Pay Schedule: Salary - E118 Work Calendar: 12 Month Long

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Mar 13, 2024