BUYER

Job Title: Buyer

Reports To: Purchasing Supervisor

FLSA Status: Non-Exempt

Department: Customer Service

Division: 100

Pay Range: $21.00 - $25.00

Summary: Provides a centralized focal point and single point of contact for suppliers, customer service, and Sales Account Managers. The Buyer manages the day to day purchase orders generated by Customer Service, and processes requisitions for production personnel and various other departments requiring materials. Cross functions between Customer Service, receiving and warehousing, accounting, quality and distribution to enhance overall customer satisfaction levels by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

• Establishes and maintains positive and ethical relations with suppliers on behalf of the company.
• Has knowledge of commonly-used concepts, practices and procedures within the field.
• Leverages ERP System capabilities within the Purchase Order, Sales Order, Manufacturing and Inventory Management modules to efficiently process those transactions related to procurement, order processing, inventory management, costing and pricing in a timely and accurate manner.
• Requisitions materials and services as needed to support operational needs.
• Creates Purchase Orders for acquisition of materials.
• Enters Purchase Orders immediately to reflect and record real-world events, ensuring 100% accuracy in regard to customer, supplier, quantity, sell, cost, item, date, warehouse and delivery expectations.
• Researches, interviews and negotiates with suppliers to obtain prices and specifications. Helps ensure that acquisition costs are competitive, fair and support overall profitability goals and objectives.
• Maintains inventory items in the ERP System according to established procedures and periodically updates information to maintain constant accuracy and financial integrity at the item, warehouse, customer and vendor level, including but not limited to Status, Cost, Sell, Class, SPL, PPL, Replenishment Method, MinMax, etc.
• Expedites as needed to facilitate on-time delivery of inbound materials in support of operational business needs and forecasts.
• Works with Customer Service Supervisors and other Company Management to establish, manage, and maintain inventory levels that are consistent with defined quote parameters, historical sales performance, and future forecasts using established replenishment procedures e.g. MinMax to satisfy both operational objectives and financial targets.
• Maintains and updates purchase orders to ensure ERP System integrity and accuracy,avoiding discrepancies
• Stays up to date on ISO Operating Procedures and Work Instructions, ERP System capabilities and established work practices as relate to SO, PO and IM by utilizing Sage University Online, MAS500 Online Help System, and User Guides to efficiently and effectively record transactions and complete work assignments.
• Researches and resolves any and all questions or issues that might affect our ability to manufacture or deliver product as promised by constantly monitoring in-stock position, expediting inbound orders, re-prioritizing workload and (if required) working with customers to re-schedule orders.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Associate's degree from accredited two-year college or university; or one to three years related experience and/or equivalent combination of education and experience.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

To perform this job successfully, an individual should have a working knowledge of Microsoft Office including Outlook, Internet Explorer, Excel, PowerPoint, Word and Access; proficiency in MAS500 or similar ERP System, especially in regard to Inventory Management, Sales Order, Purchase Order and Work Order processing.

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