Camp Coordinator - Inclusion

Job Details

Part-Time (Non-UnionT)

Posting Status

Open to all current Town of Oakville employees and external applicants.

Closing Date

Applications for this position must be received at oakville.ca by no later than 11:59pm on December 1, 2026.

This is a summer student position. All applicants must provide confirmation of full-time student status in current academic year and/or acceptance into full-time studies the following September.

Basic Function:

Reporting to the Recreation Supervisor or Coordinator, Camps Coordinators - Inclusion will assist in the operation, delivery and evaluation of the Town of Oakville Summer Camp Inclusion Programs and provide supervision and leadership to the Senior Leaders and Inclusion Support Workers who support campers with exceptionalities.

Job Responsibilities

• Majority of responsibility is administrative work including but not limited to program planning / supervision, staff and volunteer supervision.
• Train, supervise, guide and evaluate the Senior Leader, Inclusion Support Workers, and Playleaders in their program planning capacity and its implementation for program participants.
• Support the objectives and philosophies of the camps as established by the Recreation and Culture department.
• Adhere to department prescribed policies and procedures.
• Support and promote the HIGH FIVE "Principles of Healthy Child Development" (PHCD).
• Follow and implement all Health and Safety regulations, and public health guidelines.
• Facilitate inclusion support participant intakes and applicable communication plans to full-time staff and Inclusion Support Workers.
• Provide guidance to staff for behaviour management and program modifications to support inclusion participants.

Specific Duties:

• Attend all mandatory staff functions from May-September 2027 including but not limited to Playleader/Inclusion Support Worker interviews, training, scheduled shifts, staff meetings, site clean ups and all allocated program times.
• Assist with planning and facilitating training for Senior Leaders and Playleaders.
• Arrive at the program site well in advance of the start of the program day to ensure the site and staff are ready for the day''''s activities and that programs start on time.
• In the absence of full-time staff take the lead role during any emergency or critical incident that may occur.
• Meet with the Recreation/Culture Supervisor and/or Coordinator at regularly scheduled times.
• Meet with the Senior Leader at regularly scheduled times and assist them, when necessary, with program quality assurance issues.
• Ensure the continuing safety of all participants and staff while at the program and document all accidents/incidents immediately.
• Observe and record staff performance in collaboration with full-time staff.
• Supervise with regularity and evaluate the program design and delivery to ensure they are upholding department programs policies, procedures, standards and safety and the HIGH FIVE principles of healthy child development.
• Resolve major emergencies, incidents, behaviour and conduct issues, beyond the scope of the Senior Leader's function, of staff and participants, in accordance with acceptable procedures.
• Coordinate the distribution of all necessary program materials and supplies and pertinent information to staff and act as a knowledgeable subject matter expert and resource for them.
• Develop and maintain a positive rapport with town facility staff and the community at large.
• Ensure that all persons attending are properly registered and recorded on class lists and necessary medical information and emergency contact names are correct and available.
• Attend all mandatory staff functions: training, staff meetings and site clean-ups and all allocated program times.
• Conduct a weekly area meeting with the support of the full-time Recreation/Culture Supervisor or Coordinator.
• Immediately notify the full-time Recreation/Culture Supervisor or Coordinator of any problem(s) and/or recommendations regarding staff, participants, parents, facilities or contract services which may affect the program.
• In collaboration with the on-site Senior Leader, prepare and present staff performance evaluations.
• Ensure all administrative work including vehicle circle checks and a formal year-end report are completed in a timely and professional manner and submitted to the full-time Recreation/Culture Supervisor or Coordinator.
• Any other duties that may be assigned by the full-time Recreation/Culture Supervisor or Coordinator.

Mandatory Training Requirement

Successful candidates are required to attend all mandatory training sessions as a condition of employment. Training dates will be provided in advance and are subject to change based on operational requirements. Posted training dates may be adjusted by up to one to two (1-2) days before or after the scheduled date, and candidates are expected to maintain availability for these potential date adjustments. Failure to attend any mandatory training session, or to maintain availability for the scheduled training dates, may result in the withdrawal of an employment offer or termination of employment.

Mandatory Training - type and date(s):

Coordinator Training (all dates required)

• Monday, May 3, 2027 8:30-4:30pm; and
• Tuesday, May 4, 2027 8:30-4:30pm.

Quest 2 (Training required if certification not held)

• Thursday, May 6, 2027 9-4 p.m.

Play Leader Training (must attend all)

• Wednesday, June 9, 2027 9:00am-1:00pm; and
• Thursday, June 17, 2027 4:00-7:00pm; and
• Thursday, June 24, 2027 4:00-7:00pm.

Senior Staff Training (must attend all)

• Wednesday, May 26, 2027 4:00-8:00pm; and
• Thursday, June 3, 2027 4:00-8:00pm.

Hub Day Training (must attend all)

• Tuesday, June 29, 2027 12:00pm-7:00pm; and
• Wednesday, June 30, 2027 8:00am-5:00pm.

Inclusion Training (select 1 from the 2 options below)

• Friday, June 11, 2027 8:30am-4:30pm; OR
• Saturday, June 19, 2027 8:30am-4:30pm.

Inclusion, Diversity, Equity and Accessibility (IDEA)

• Monday, June 21, 2027 1:45-3:15pm; OR
• Monday, June 21, 2027 3:30-5:00pm; OR
• Monday, June 21, 2027 5:15-6:45pm.

Behaviour Management Systems - Full Course (training required if certification not held) choose from one of the following:

• Wednesday, May 19, 2027 8:30am-4:30pm; OR
• Saturday, May 29, 2027 8:30am-4:30pm.

Behaviour Management Systems - Recertification (recertification is required annually if the certification is already held) choose from one of the following:

• Thursday, May 13, 2027 8:30am-12:30pm; OR
• Thursday, May 27, 2027 4:00pm-8:00pm.

Availability Requirement

The majority of scheduled work hours for this position will occur during July and August 2027. As a condition of employment, candidates must be available to work a minimum 90% of the summer break period. Successful candidates must also be available to attend all mandatory training dates as outlined in this posting. Failure to meet these availability requirements may impact eligibility for employment.

Qualifications

• Current (within 3 years of the date of issue) Intermediate First Aid with CPR C (formerly known as Standard First Aid with CPR C) Certificate from a WSIB approved agency valid until September 4, 2027.

• Crisis Prevention Intervention (CPI) is considered an asset.

• Behaviour Management Systems Training (BMS) must be obtained within 30 days of employment.

• HIGH FIVE - Principles of Healthy Child Development (PHCD) Certification (see below for more information).

• Must provide a satisfactory vulnerable sector check (VSC) dated within 60 days of the employment offer.

• Candidates who are under the age of 18 at the time of hire will only be required to provide a criminal record and judicial matters check (CRJMC).

• Must provide confirmation of full-time student status in current academic year and/or acceptance into full-time studies the following September.

• HIGH FIVE QUEST 2 or the ability to obtain within 30 days of hire.

• Formal education or training in the studies of children and/or youth (children's studies, youth studies, psychology, teaching, recreation therapy, behaviour therapy and/or other related social sciences) is considered an asset.

• Demonstrated leadership and supervisory ability.

• Good communication and administrative skills.

• Highly organized, able to multitask with a high attention to detail, and able to prioritize tasks.

• Strong problem solving and effective program planning skills.

• Have a thorough knowledge of all program plans, and their daily implementation to coordinate supplies and facility requirements.

• Ability to work independently and in a team environment.

• Swimming and comfort in the water is an asset.

• Previous work experience with children with disabilities, experience with one on one support (feeding, changing, toileting, etc.) and behaviour management is an asset.

• Demonstrated child management ability and experience working with persons with disabilities.

• Knowledge of program adaptations and behaviour modification techniques.

• A valid and unrestricted Ontario Driver's Licence Class G2 minimum is required with a driving record that demonstrates responsible and safe driving behaviour.

• Note: Applicants with 6 or more points are ineligible for consideration.

• Successful applicants will be required to provide the Corporation with a copy of their driver's licence and a current driver's abstract (no older than 30 days from their offer date) and will be required to pass a Town administered road test as a condition of employment.

HIGH FIVE Principles of Healthy Child Development (PHCD Certification) Information:

• All successful candidates will be required to obtain HIGH FIVE Principles of Healthy Child Development (PHCD) Certification prior to commencement of duties. To find out more information on how to sign up for a training session, please visit https://highfive.bestwaytoplay.org/default.php, click home and scroll down for upcoming events
• WSIB Ontario has an approved list of first aid providers HERE.

DATED: October 9, 2026

The Town's recruitment software includes elements of artificial intelligence to assist in the screening and short-listing of qualified candidates.

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

We thank all applicants and advise that only those selected for an interview will be contacted.