Campus Administrative Assistant-En Espanol

Chase Oaks Church

Plano, TX

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Editing, English Language, Event Management, Expense Tracking, High School Diploma, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Office Management, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Proofreading, Reimbursement, Social Media, Spanish Language, Telephone Skills, Time Management, Travel Planning

LOCATION

Plano, TX

POSTED

Today

JOB SUMMARY:

Under general supervision, the Campus Administrative Assistant is responsible to perform a variety of administrative staff support duties for a specific pastor, which requires a range of skills and knowledge of ministry goals and organizational procedures.

ESSENTIAL JOB RESPONSIBILITIES:

Administrative Assistant to En Español Campus Pastor and En Español Campus Directors & Residents
En Español communication and organization of ministry, events, registrations
Editing, translating, and proofreading ministry documents and materials in Spanish
Database entry to keep En Español Campus teams, participants, leaders & groups accurate
Oversee and upload social media content to the different platforms
New guest follow-up calls
Attend Production Meetings relevant to ministry alignment.

General A Team Duties and Responsibilities include the following:

Coordinate and prepare for meetings and events, room set-up, food, etc
Oversee expense reimbursement in Blackbaud and prepare deposits for ministry areas
Edit and generate correspondence as needed
Maintain supervisor's calendar as needed or requested in Outlook
Maintain accurate and current records in Rock and other databases
Reserve room and resources Rock
Arrange and coordinate travel arrangements if needed
Support Office Manager as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)
Attend required meetings
Perform miscellaneous job-related duties as assigned
Communicate the various aspects of each service to all parties involved

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

Multi-tasking
Flexible and adaptable
Well-organized
Proactive and timely in carrying and completing assignments, able to work independently
Able to understand ministry team objectives
Has high proficiency in editing, translating, proofreading ministry documents and materials in English and Spanish
Has excellent communication / customer service skills and ability to interface with the Chase Oaks Staff in English and Spanish
Has ability to deal with non-routine matters, such as special projects

EXPERIENCE DESIRED

Minimum 2+ years related experience and/or training, or equivalent combination of education and experience.

EDUCATION DESIRED

Minimum of high school diploma or equivalency; college degree preferred.

SUPERVISORY RESPONSIBILITIES

There are no supervisory responsibilities with this role.

LANGUAGE SKILLS

Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required. High attention to customer service.
High proficiency in English and Spanish

COMPUTER SKILLS

Strong working knowledge of Microsoft Office, Outlook calendaring, and email
Basic knowledge of Excel and PowerPoint
Data Entry skill & experience
Familiarity with Databases

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

About the Company

Chase Oaks Church

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