Capital Administrative Assistant

TitleCapital Administrative AssistantDepartmentCapital PlanningStatusSeasonal Office LocationWebbs Norman CenterReports To Grant Administrator Grade Level FLSA StatusNon- Exempt Position Description

Assists Capital Department with special projects and various admirative duties.

ROCKFORD PARK DISTRICT VISION, MISSION AND LEADERSHIP BY VALUESAgency VisionTo be the best urban parks and recreation system in North America, as measured by national standards and the citizens we serve.Agency MissionThe Rockford Park District is in business to "help people enjoy life" by providing a quality park and recreation system.Vision & Planning SystemThe District aligns itself and all its resources to achieve its purpose, vision, mission, and priorities. This successfully drives the strategic plan, operational plans, and performance goals.Policy Management & Operations SystemEvery team member serves as an active contributor in the development of the team's operational plan; develops job strategies and plans that support the team's operational goals; identifies timetables for completion; plans daily work activities in an organized manner ensuring effective utilization of time and resources in the completion of job tasks.Leadership by Values SystemLeadership by Values can only be achieved if all team members believe in and live by these shared values: accountability, integrity, passion, agility, relationship oriented, results driven, service oriented, respectful, and innovative. While all team members share these essential values, our culture is enriched by and welcomes the diverse supporting values of its team members.Diversity, Equity, Inclusion and Belonging StatementThe Rockford Park District is committed and accountable to being a place where everyone is invited and belongs, as demonstrated by being an inviting, equitable, and inclusive environment, respectful of all people, embracing diversity, creating accessibility and valuing all team members, partners and community members for their unique experiences and backgrounds.

RELATIONSHIPS TO RESULTS CULTUREDefinitionSustained by long-term, positive, exceptional relationships with stakeholders and team members as our hallmark of success.

ONE TEAM, ONE GOAL COMMITMENTDefinitionTo work together to achieve the mission, vision, and shared values of the Rockford Park District.ConnectednessDepartments are truly interconnected to support the mission and vision of the Rockford Park District.

ESSENTIAL FUNCTIONS include the following. Other duties may be assigned

Leadership by Values

• Establish and maintain a high level of citizen confidence.
• Demonstrates the principles of One Team, One Goal in daily interactions with staff and guest.
• Assist with establishing and maintaining exceptional relationships with internal team members and external stakeholders.
• Support and ensure a culture of diversity, equity, inclusion and belonging exists in all areas of the Park District.

Operational Excellence

• Operates office equipment including computer, scan, and copy machine.
• Scans and files project and grant files.
• Maintains and files flat files.
• Reviews files for scanning, creating subfolders in shared drive.
• Prop for meetings/special events.
• General office organizational work.
• Special projects as needed (May include filed work).

Education/Experience

High School or GED Equivalent , Some college preferred.

Critical Skills, Knowledge, and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Good communication skills - written, oral and interpersonal

• Good customer service

• Good computer skills

• Keyboarding and some familiarity with word processing

• Must possess good organizational skills and be able to pay attention to detail

• Commitment to follow procedures exactly and in the correct order

• Ability to communicate verbally one-on-one and in groups

• Ability to solve problems, understand and remember

• Must be able to hear, read and comprehend the English language

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Medium to Light work :

• Exerting up to 30 pounds of force occasionally
• Exerting up to 15 pounds of force frequently
• Exerting up to 10 pounds of force constantly to move objects.

Must be able to perform moderately physically intensive tasks, potentially including any combination of the following: climbing, balancing, stooping, sitting, kneeling, crouching, crawling, reaching, standing, walking, pushing, lifting, grasping, feeling, talking, repetitive motions, substantial movements (motions) of the wrists, hands, and/or fingers.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

This position works primarily in a typical office setting.

Assist Capital Department with special projects and various administrative duties.